{"id":3681,"date":"2023-10-31T08:45:18","date_gmt":"2023-10-31T12:45:18","guid":{"rendered":"https:\/\/www.sjccc.ca\/sjeng\/?p=3681"},"modified":"2023-10-31T08:45:18","modified_gmt":"2023-10-31T12:45:18","slug":"summary-of-the-october-2023-board-of-directors-meeting","status":"publish","type":"post","link":"https:\/\/www.sjccc.ca\/sjeng\/?p=3681","title":{"rendered":"Summary of the October 2023 Board of Directors Meeting"},"content":{"rendered":"

REPORT FROM THE BOARD<\/b><\/span>
\nThe regular monthly meeting of the Board of Directors was held on 03 October 2023.<\/span><\/p>\n

SPECIAL PRESENTATION \u2013 RETIREMENT OF MS. KIM GILLET<\/b><\/span> – Ms. Gillet has retired after 37 years with the Religious Hospitallers of St. Joseph. We are extremely grateful that she will remain with us until 31 December 2023, and support SJCCC with various projects such as CARF Accreditation, Performance Evaluations, etc. Mrs. Lafrance-Allaire thanked Ms. Gillet for her dedication, hard work and support. The Board of Directors presented Ms. Gillet with gifts. Ms. Gillet thanked the Board of Directors for the gifts and the rewarding years she has had at St. Joseph\u2019s Continuing Care Centre.<\/span><\/p>\n

BUSINESS ARISING FROM THE MINUTES<\/b><\/span>
\nMr. Leduc, Mrs. Michaud and Mr. Richer\u2019s appointments have been approved by the Members of the Corporation. The written letters should be emailed soon. All three Board Members are now able to vote.<\/span><\/p>\n

Memorandum Response re Appointment of New Board Member (Ms. Katie Michaud)<\/span><\/span> -APPROVED.<\/b> (verbal)<\/span><\/p>\n

Memorandum Response re Resignations (Ms. McEvoy-Robertson and Ms. Keays Irving)<\/span><\/span> -APPROVED.<\/b> (verbal)<\/span><\/p>\n

Memorandum Response re Appointments of New Board Members (Mr. Marc Leduc & Mr. Dennis Richer)<\/span><\/span> -APPROVED.<\/b> (verbal)<\/span><\/p>\n

ADMINISTRATION REPORT<\/b><\/span>
\nMrs. Lafrance-Allaire\u2019s report included: Great River OHT (GROHT) – Update, Good News Item<\/span>
\n(heartwarming testimonies of patients that have benefited from our HDH services) and Census <\/span>
\nData. Also discussed:<\/span><\/p>\n

Hospital Parking Directive<\/span><\/span> – The Board of Directors accepted the <\/span>Hospital Attestation of Compliance with Hospital Parking Directive <\/span><\/i>re 01 September 2022 – 31 August 2023 as presented.<\/span><\/p>\n

Policy Approval<\/span><\/span> – The Board of Directors approved the following policies as reviewed\/revised.<\/span><\/p>\n

-Corporate Policy #3-a-66 re <\/span>Privacy Breach Management<\/span><\/i>
\n-Corporate Policy #3-a-67 re <\/span>Privacy Logging and Auditing<\/span><\/i>
\n-Corporate Policy #3-a-68 re <\/span>Privacy and Security Training<\/span><\/i>
\n-Corporate Policy #3-a-69 re <\/span>Privacy Inquiries and Complaints<\/span><\/i>
\n-Corporate Policy #3-a-70 re <\/span>Privacy Policy<\/span><\/i>
\n-Corporate Policy #3-a-71 re <\/span>Lock Box Policy<\/span><\/i>
\n-Corporate Policy #3-a-75 re <\/span>Resident\/Patient Record: Access to and Release of<\/span><\/i><\/p>\n

QUALITY IMPROVEMENT (QI) \/ SAFETY COMMITTEE<\/b><\/span>
\nQuality Assurance Scorecard 2023-24 (Q1)<\/span><\/span> – Resident and patient surveys are now being conducted on a quarterly basis rather than annually. This new process will allow the facility to address any concerns identified through the surveys in a more timely manner.<\/span><\/p>\n

Falls<\/span><\/span> – In order to improve the number of falls in the Centre, a new Task Force Committee around falls has been established.<\/span><\/p>\n

Annual Workplan<\/span><\/span> – The workplan was revised under section \u201cDuties\u201d that states \u201cReports at each regular meeting of the Board, current information about the quality of services provided by the Centre and its Medical Staff\u201d. This section has been revised to say \u201cReports to the Board after each committee meeting with current information about services provided\u201d.<\/span><\/p>\n

The Board of Directors approved the Quality Improvement\/Safety Committee workplan as revised.\u00a0<\/span><\/p>\n

ETHICS AND MISSION COMMITTEE<\/b><\/span>
\nAnnual Ethics Symposium – \u201cHealth System Transformations\u201d November 2-3, 2023<\/span><\/span> – The invitation was sent to the Ethics and Mission Committee. It was requested that the invitation be extended to the Board of Directors.<\/span><\/p>\n

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)<\/b><\/span>
\nFinancial Statements<\/span><\/i><\/span> – The Board of Directors approved the <\/span>Financial Statements for the Period Ending 31 August 2023 <\/span><\/i>as presented.<\/span><\/p>\n

Management Fiduciary Statement<\/span><\/i><\/span> – The Board of Directors approved the <\/span>Management Fiduciary Statement for July and August 2023.<\/span><\/i>\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n

Gym Update<\/span><\/span> – Due to unforeseen issues, the construction project is currently estimated at 10% over budget. The project timeline is on track and the front entrance is expected to open back up towards the end of October.<\/span><\/p>\n

GOVERNANCE COMMITTEE<\/b><\/span>
\nAdvantAge Ontario Online Learning Hub<\/span><\/span> – The Board Members were reminded that the AdvantAge Ontario Online Learning Hub is open and active. The learning sessions are very interesting so far. <\/span><\/p>\n

NEW BUSINESS<\/b><\/span>
\nEducational Opportunities<\/span><\/span><\/p>\n