The regular monthly meeting of the Board of Directors was held on 16 May 2023.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

Annual Report to the Sponsor 2023 – During the Regular Board meeting, the Board Members completed together the Annual Report to the Sponsor 2023. This report is a yearly requirement from Catholic Health International. The collective responses will be sent to Catholic Health International by Administration.

CORPORATE LIAISON’S REPORT – This year marks the 350th anniversary of Jeanne Mance’s death. Specific events are being held to celebrate Jeanne Mance. A special program will be held at the Musée des Hospitalières de l’Hôtel-Dieu de Montréal during the month of May/June to recognize Jeanne Mance and her heritage. This program at the museum was organized in collaboration with the Religious Hospitallers of Saint Joseph.

Mrs. Lafrance-Allaire’s report included: Management Goals Year 2023-2024 (approved), Ministry of Long-Term Care (LTC) Inspection Report, Good News Item (Sister Rosalia Cobey Award ceremony was held on 26 April 2023 & the RHSJ Fund has a new operating name and logo) and Census Data. Also discussed:

Policy Approval
The Board of Directors approved the following policies as reviewed/presented:

-Corporate Policy #3-a-30 re Health and Safety Policy
-Recreation – Therapy Services – Volunteers Policy #16-a-165 re Reporting of Fitness to Drive.

The Board of Directors approved the report from Administration, including the Management Goals for 2023-2024.

Policies to Review/Revise
The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations
-Corporate Policy #3-a-24 re Death with Dignity

Standing Item: Annual Workplan – Changes made to meeting dates.

The Board of Directors approved the Ethics and Mission Committee Workplan as revised.

Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2023 was approved by the Board of Directors.

Statement of Administrative Responsibility – Noted. This document will be sent to the Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2023 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

Physician Reapplications 2023 – Dr. Yitemben’s Medical Staff reapplication has been reviewed by the PAC and was recommended for approval.

The Board of Directors reappointed Dr. Yitemben to the Medical Staff for 2023 with the privileges previously held.

Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer), Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Comprehensive Planning, Finance and Personnel Relations Committee, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

Standing Item: Annual Workplan – The workplan for the month of May was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for
Tuesday, 27 June 2023 at noon via video conference due to COVID-19.

Summary of the May 2023 Board of Directors Meetings (Regular and Annual)