Important Message from SJCCC / Message important du Centre St-Joseph

St. Joseph’s Continuing Care Centre is completely committed at this time to the safety of our residents, patients, staff and the community. As you are aware, the Medical Officer of Health has recommended that only residents and patients who are dying or very ill be allowed visitors in order to protect everyone. We would like to urge you to please additionally limit all non-urgent trips to our Centre. Anyone looking to ask non-urgent questions or pay bills should please use the phone or email us at info@sjccc.ca. Any drop-offs to residents and patients can be safely left at the door to maintain social distancing and our staff will be happy to deliver to your loved one.

Things are changing rapidly and we would also like to encourage you and your family to follow us on Facebook at www.facebook.com/sjccc.ca where we will be communicating regularly.

The entire team at SJCCC would like to thank you for your cooperation and understanding at this difficult time.

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À ce moment, Le Centre de soins prolongés St-Joseph est explicitement engagé à assurer la sécurité de nos résidents, patients, de notre personnel et de la communauté. Comme vous le savez, le médecin hygiéniste a recommandé que seuls les résidants et patients mourants ou très malades ont permissions aux visiteurs afin the protéger tout le monde. Nous vous prions également de limiter tous autres trajets non urgents à notre Centre. Quiconque cherche à poser des questions non-urgentes ou payer des factures doit utiliser le téléphone ou nous envoyez un courriel à info@sjccc.ca. Tout dépôts aux résidents et patients peuvent êtres laissés en toute sécurité à la porte pour maintenir la distance sociale et notre personnel sera heureux de livrer à vos proches.

Les choses changent rapidement et nous aimerions vous encourager ainsi que votre famille à nous suivre sur Facebook à www.facebook.com/sjccc.ca où nous communiquerons régulièrement.

Toute l’équipe à le Centre vous remercie de votre coopération et votre compréhension pendant ces moments difficiles.

COVID-19 (2019 Novel Coronavirus)/COVID-19 (Nouveau coronavirus 2019)

Effective March 14, 2020, St. Joseph’s Continuing Care Centre has restricted visitation.  The Chief Medical Officer of Health has recommended only allowing essential visitors until further notice.  The ministry is identifying essential visitors as those who have a resident who is dying or very ill.  No other visitors should be permitted to enter our premises, instead you are asked to keep in touch with loved ones by phone or other technologies, as available.  The safety and well-being of our vulnerable residents/patients is our top priority and we thank you for understanding.  

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Enhanced Public Health Measures for COVID-19 2020-03-12

Thank you.

Summary of the March 2020 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 03 March 2020.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included Bed Rail Reduction Program Update (currently, 80% of St. Joseph’s Villa is complete), Long-Term Care (LTC) Smart Home Pilot, Annual Report to the Sponsor 2020, Good News Item (new Community Engagement Officer employed) and Census Data.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Employee Survey Results – The employee survey results were reviewed.

Quality Improvement Plan (QIPs) – The Board of Directors reviewed the Quality Improvement Plans submission report and approved it as presented.

Policy Revised – Board of Directors policy #2-a-20 re Quality Improvement / Safety Committee was approved as presented.

Standing Item:  Annual Workplan – The QI Committee recommended to the Board of Directors a change to the workplan.  The Board of Directors approved the revised workplan.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 
Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 31 January 2020 as presented.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for January 2020.

AUXILIARY REPORT
The Annual General Meeting (AGM) will be on 19 March 2020.  During the AGM, an annual donation to St. Joseph’s Continuing Care Centre will be presented to Mrs. Lafrance-Allaire.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT
Policy Revised – Board of Directors policy #2-a-26 re Professional Advisory Committee was approved as presented.

GOVERNANCE COMMITTEE
Evaluation of the Board Chairperson and Board Committee Chairpersons – Evaluations of the Board Chairperson and Committee Chairpersons will be completed this year.  The evaluations will be reviewed/revised at the next Governance Committee meeting.

Board Self-Assessment Tool – St. Joseph’s Continuing Care Centre’s Board Self-Assessment tool will be reviewed/revised at the next Governance Committee meeting.

Board Skills Matrix – The Board Skills Matrix was reviewed and accepted for information purposes.

Board / Board Committee Member Attendance 2019 – The Board / Board Committee Member Attendance 2019 was reviewed and accepted for information purposes.

Standing Item:  Annual Workplan – The Governance Committee recommended to the Board of Directors a change to the workplan.  The Board of Directors approved the revised workplan.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

ANNUAL WORKPLAN – The March workplan schedule was reviewed.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 07 April 2020 at noon in the Boardroom.

Summary of the February 2020 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 04 February 2020.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included Bed Rail Reduction Program Update (currently, 50 percent of St. Joseph’s Villa is complete), Long-Term Care Home Performance Report, Good News (an outdoor cross will be installed on the outside wall of St. Joseph’s Continuing Care Centre and the Board Members are invited to have a Quinn House tour after the Board of Directors meeting) and Census Data.  Also discussed:

Policy Review – Board of Directors Policy #2-a-15 re Ethics and Mission Committee was approved as presented.

ETHICS AND MISSION COMMITTEE
Mission Effectiveness Program (Update) – Mission Week to be Moved to Week of 09 February – During the previous years, Tea with the Sisters, Catholic Health Care Week and the Mission Week were all celebrated during the same week.  In order to celebrate the Centre’s mission multiple times throughout the year, Mission week will now be moved to the week of 09 February.  Some Sisters will be asked if they would be interested in being interviewed to share their life journeys.  The purpose of the interviews would be to bring the mission more relevant to employees, residents, patients and visitors. St. Joseph’s Continuing Care Centre would like to involve the Sisters more during special events.  Communicating with the Sisters through Skype or other technological devices may be a solution.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 31 December 2019 as presented.

Audit Planning Report – The Annual Report was reviewed and accepted for information purposes.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for December 2019.

AUXILIARY REPORT
The Annual General Meeting will be on 19 March 2020.  The Auxiliary is looking for volunteers to join.

BOARD OF DIRECTORS POLICIES TO REVIEW
Board of Directors Policy #2-a-3 re Directors’ / Board Committee Members’ Code of Conduct and Board of Directors Policy #2-a-8 re Executive Committee were approved as presented.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

ANNUAL WORKPLAN – The February Workplan schedule was reviewed.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 03 March 2020 at noon in the Boardroom.

Summary of the January 2020 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 January 2020.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included Bed Rail Reduction Program Update, Mission Statement (the current mission statement remains the same), Vision Statement (the new vision statement was revealed at the Staff Christmas Tea) and Census Data.  Also discussed:

Good News Item – The Activities of Daily Living (ADL) apartment is approximately 75% complete.  The open house will be honouring the Pommier Jewellers’ family.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE

Call Bell Activation Graph – The Call Bell Activation graph was reviewed.  Specific and individualized interventions will be used to try and decrease the amount of call bells.

Percentage of Residents of Demonstrating Frustrations in Quinn House – The graph regarding the Percentage of Residents Demonstrating Frustrations in Quinn was reviewed.

Estimated Discharge Dates (EDDs) from July 1 – The average length of stay (ALOS) is 61 days.

Quality Assurance Scorecard 2019-20 (Q2) – The Attendance Management Program commenced.  At the beginning of every quarter, the managers now receive a letter from the Payroll and Benefits Specialist which notifies them of the employees who have an attendance problem.

Balanced Scorecard 2019-20 (Q2) – Virtual communication will be implemented in the new year.  This tool will help to stay in touch with the patients who are discharged from the rehab program and are at high risk of re-admission.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 

Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 30 November 2019 as presented.

2020-21 BudgetThe Board of Directors recommended to the Members of the Corporation the budget which has already been reviewed by the Fiscal Advisory Committee:

-Long-Term Care:  $14,357,792 with a projected surplus of $1,228;

-Complex Continuing Care:  $10,196,966 with a projected surplus of $2,421; and

-(Combined) Capital Budget of $48,500 for the Centre.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for November 2019.

AUXILIARY REPORT

New badges have been received and will be applied to the volunteer smocks in the New Year.  The gift shop hours will be reduced due to the lack of volunteers.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

ANNUAL WORKPLAN – The January Workplan schedule was reviewed.

BOARD OF DIRECTORS PHOTO – An official photograph of the Board of Directors was taken.

BED RAIL REDUCTION PROGRAM – A few Board Members joined Mrs. McNally to view the Bed Rail Reduction process in action.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 04 February 2020 at noon in the Boardroom.

Summary of the December 2019 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 03 December 2019.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included SJCCC’s Evacuation Exercise (in Long-Term Care (LTC) on Kane House completed in 3 and a half minutes), Staff Education Days (included informing the employees about the Bed Rail Reduction Program and initiating the vision statement contest) and Census Data.  Also discussed:

Bed Rail Reduction Program – Mrs. Lafrance-Allaire discussed the Bed Rail Reduction Program and what St. Joseph’s Continuing Care Centre (SJCCC) has accomplished so far.  A request will be sent to the Ministry requesting an extension to complete the bed rail compliance order.

Good News – The Auxiliary Bishop Desrochers will be celebrating the Advent Mass with SJCCC on 13 December 2019.  Mrs. Lafrance-Allaire invited all the Board members.

Over thirty entries were submitted for the “Create our Vision Statement” contest.  The judges included family members of patients and residents, Board members, Staff and Religious Hospitallers of St. Joseph (RHSJ) members.  Mrs. Lafrance-Allaire brought the top five visions to the Board of Directors.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 

Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 31 October as presented.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for October 2019.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

New Policy “Serious Adverse Drug Reaction or Medical Device Incident Reporting for Hospital” There is a new policy which will become effective shortly.  The policy will require all hospitals to report all serious adverse drug reactions and medication device incidents to Health Canada.  A policy has been written in accordance with this new legislation.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 07 January 2020 at noon in the Boardroom.

Summary of the November 2019 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 12 November 2019.

MOTIONS OF PREVIOUS MEETING HELD 01 OCTOBER 2019 TO BE RATIFIED – All motions of the regular Board of Directors meeting held 01 October 2019 were ratified.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Complex Medical Management (CMM) Advisory Committee Update, Hospital Services Accountability Agreement (HSAA) Attestation re Parking, Critical Incident Inspection (bed rails), Flu Vaccination and Census data.  Also discussed:

Good News – The Canadian Medical Hall of Fame announced that Venerable Jeanne Mance was named as one of the 2020 inductees.  St. Joseph’s Villa celebrated its 50th and the Centre welcomed the Minister of Long-Term Care Dr. Merrilee Fullerton, on 25 October 2019.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE

Bed rail Compliance Order – The bed rail Reduction Programme has been implemented.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 

Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 30 September as presented.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for September 2019.

AUXILIARY REPORT

There will be a used Book Sale on 14, 15 and 16 November 2019 as well as the Snowflake Bazaar 5 December 2019.

NEW BUSINESS

Policies to review/revise – The Board of Directors policy #2-a-30 re Policy on Open Board Meetings and the Board of Directors policy #2-a-6 re Orientation Programme for Board Members and Members of Board Committees were approved by the Board of Directors as revised/reviewed.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 03 December 2019 at noon in the Boardroom.

Summary of the October 2019 Board of Directors Meeting

Please Note: The Board of Directors did not have quorum during the meeting of the Board of Directors held 01 October 2019.  All motions to be ratified at the next Board of Directors meeting held 12 November 2019.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 October 2019.

BUSINESS ARISING FROM THE MINUTES

Membership Response re Annual meeting Recommendations – All recommendations from the Annual Meeting of the Board of Directors were approved by the Members of the Corporation.  The Board of Directors received written approval.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Complex Medical Management (CMM) Advisory Committee (St. Joseph’s Continuing Care Centre successfully reached the recommendation phase) and Good News Item (St. Joseph’s Continuing Care Centre celebrated Dementia Friends Day). Also discussed:

Corporate Policy Review – The Board of Directors reviewed the Centre’s policies. The following policies were approved by the Board of Directors:

-corporate policy #3a-66 re Privacy Breach Management

-corporate policy #3-a-67 re Privacy Logging and Auditing

-corporate policy #3-a-68 re Privacy and Security Training

corporate policy #3-a-69 re Privacy Inquiries and Complaints

corporate policy #3-a-70 re Privacy Policy

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE

Quality Assurance Scorecard 2019-20 (Q1) – The Scorecard was reviewed.

Concerns and Complaints – Details and explanations will be added to the Concerns and Complaints Report every quarter in order to clarify the report.

Retirement/RecruitmentQICommittee – Sister Cuddihy agreed to be on the QI Committee.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 

Financial Statements – The statements were reviewed. The Board of Directors approved the Financial Statements for the period ended 31 August 2019 as presented.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for August 2019.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 12 November 2019 at noon in the Boardroom.

Summary of the September 2019 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 03 September 2019.

WELCOME
Mr. Desnoyers welcomed back Sister Cuddihy to the Board of Directors.

CORPORATE LIAISON’S REPORT
The Catholic Health Alliance of Canada annual meeting will be held in Montreal in 2020.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Hospital Service Accountability Agreement (HSAA) Article 8 re Form of Compliance Declaration (approved and signed) and Critical Incident and Complaint Inspection.  Also discussed:

Corporate Policy Review – The Board of Directors reviewed the Centre’s policies.  These were approved by the Board of Directors:
-corporate policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by St. Joseph’s Continuing Care Centre
-corporate policy #3-a-21 re Research Proposals
-corporate policy #3-a-92 re Procurement Code of Ethics

Good News – A Regional Ethicist will be joining us on 17 September 2019 in order to share the services offered by her organization.  The Board of Directors, the Ethics and Mission Committee as well as the Leadership and Partnerships / Management Team are all welcome to join.

ETHICS AND MISSION COMMITTEE
Palliative Care Committee – Palliative Care Awareness Week took place in May.  It was a great success that brought a lot of awareness to the Palliative and End-Of-Life Care offered at St. Joseph’s Continuing Care Centre (SJCCC).

Health Ethics Guide App – There is now a Health Ethics Guide App.  The Health Ethics Guide App information was circulated previously.

St. Joseph’s Continuing Care Centre’s 50th Anniversary Celebration – St. Joseph’s Continuing Care Centre is Celebrating it’s 50-year anniversary this October.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 

Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ended 30 June & 31 July 2019 as presented.
Insurance Renewal – The insurance renewal document was previously circulated.  The Board of Directors approved the insurance renewal document as presented.

Management Fiduciary Statement The Board of Directors approved the Management Fiduciary Statement for June and July 2019.

EDUCATIONAL OPPORTUNITIES – The Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 01 October 2019 at noon in the Boardroom.

Summary of the June 2019 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 25 June 2019.

CORRESPONDENCE – The Board of Directors noted the following cards of appreciation:

-Thank You Card from Sister Annette Valade re Bouquet (retiring from the Board of Directors);

-Thank you Card from Ms. Ann Surch for retirement flowers.

ADMINISTRATION REPORT

Attestation – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Champlain LHIN.  The Board of Directors approved “Appendix C – Attestation (re Consultants) for 01 April 2018 to 31 March 2019” and “Schedule A to Attestation” as presented.

Point Click Care (PCC) – Medication Reconciliation / Admission Orders – All the charts are now paperless.  Everyone is very proud and excited for the future.

Good News Items – Cobey House has successfully transitioned to room tray service for all meal delivery.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE

Quality Assurance Scorecards 2018-19 (Q4) and 2019-20 (Q1) – There are two new metrics on the hospital section of the scorecard: Expected Date of Discharge (EDD) and Barthel Index.  The two new indicators on the scorecard will help measure successful patient transitions.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ending 30 April & 31 May 2019 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2019.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Medication Reconciliation Process – It was noted by the Medical staff that the Electronic Medication Reconciliation process in Point Click Care is very successful.  It is now fully automated.  It is also a great recruitment tool.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for June 2019 and the Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 03 September 2019 at noon in the Boardroom.