Summary of the October 2017 Board of Directors Meeting

The regular monthly meeting of the Board of Directors was held on 03 October 2017.  In addition, a Missioning and Strategic Planning Session of the Board was held 21 September 2017 to which members of the Senior Team were invited.  At the Strategic Planning Session, the Centre’s present Mission and Values were reaffirmed.  The Vision was changed to:  “Innovative leadership striving for excellence in quality care committed to the dignity and well-being of the community we serve.”  The Centre’s three-year plan was also discussed (see “Sub-acute Capacity Planning” below).

CORRESPONDENCE

Thank You Card from Mr. Paul Fitzpatrick – In this card, Mr. Fitzpatrick (a former Board Member) thanks the Board for the floral arrangement sent at the time of his father, Michael’s, death.

CORPORATE LIAISON’S REPORT

Film:  The Last Breath at the Heart of the Hôtel-Dieu de Montréal – This film about the closing of Hotel Dieu Hospital in Montreal will screen twice in Kingston on 23 October 2017.

Mother House in Montreal – Renovations have started.  The Chapel is still being used.  

Tea with the Sisters – Sister Cuddihy hopes to attend Mission Week Tea with the Sisters at our Centre on November 2nd.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included Hospital Service Accountability Agreement (H-SAA) Attestation (re Parking), Long-Term Care Service Accountability Agreement (L-SAA) Amendment re Enhancement of Funding for Specialized Staffing Initiatives focussed on Behavioural supports in Long-Term Care Homes, Critical Incident Inspections (Update), Good News Item (Ms. Joan Harker’s Rehab Journey), and Census Data.  Also discussed:

Sub-acute Capacity Planning – The Leadership Team is focussed on our three-year plan starting with the feasibility study on physical capacity.  As a provider of Sub-acute Care in Cornwall, we are committed to meeting the current and future needs of the increasing aged population while remembering the vulnerable.

ADMINISTRATION REPORT

Privacy Update – For this portion of the meeting, Mr. Soares explained changes to Bill 119 – The Personal Health Information Protection Act, as well as the Connecting Ontario project which will enable province-wide information sharing by building and linking systems so that clinicians can access patients’ information from their office, community clinic or hospital setting at any time.  Staff training will occur in-house soon.  Information will be provided to the residents/patients/families upon admission.  This project is a huge undertaking which will require many safeguards and much monitoring.  Current information and results which will be readily available will be very beneficial for resident/patient care, and will save time.

Policy Review – Several policies related to privacy including some new ones were circulated prior to the meeting.  These were approved by the Board of Directors:

-Corporate Policy #3-a-66 re Privacy Breach Management;

-Corporate Policy #3-a-67 re Privacy Logging and Auditing;

-Corporate Policy #3-a-68 re Privacy and Security Training;

-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints;

Corporate Policy #3-a-70 re Privacy Policy;

-Corporate Policy #3-a-71 re Lock Box Policy; and

-Corporate Policy #3-a-75 re Resident/Patient Records:  Access to and Release of. 

ETHICS AND MISSION COMMITTEE

Research Policy – The Board of Directors approved Corporate Policy #3a-21 re Research Proposals, as amended.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Review of Insurance Renewal – Cyber insurance coverage was discussed and will be investigated by Management.  Findings will be reviewed at the next CPFPRC Committee meeting.

Financial Statements – Ms. Doré reviewed the highlights of the statements and responded to questions.  The Board of Directors approved the Financial Statements for the Period Ending 31 August 2017 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for August 2017.

PROFESSIONAL ADVISORY COMMITTEE (PAC)

Policy Review – Two policies were approved by the Board of Directors, as recommended by the PAC:

-Corporate Policy #3-a-20 re Disagreement with a Physician’s/Nurse Practitioner’s Orders; and

-Board of Directors Policy #2-a-26 re Professional Advisory Committee.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for October 2017 and Governance Educational Opportunities were circulated to the Board of Directors for information.

 The next regular Board of Directors meeting is scheduled for Tuesday, 07 November 2017 at noon in the Boardroom.

Summary of the September 2017 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 05 September 2017.  Ms. Kim Gillet, Chief Nursing Executive, was welcomed to the meeting.

BUSINESS ARISING FROM THE MINUTES

Membership Response to Board Requests from Annual Meeting – Two memorandums from the Members of the Corporation have been received:  1) confirming Ms. Petersen’s appointment to the Board of Directors, and; 2) that all recommendations from the Annual Meeting were approved by the Members of the Corporation.

Strategic Planning Day – The date has been confirmed for 21 September 2017.  The Senior Team has been invited to attend.  The morning will consist of a review provided by Dr. Robert Stewart and Mr. David Levangie of Catholic Health International, including this Board’s responsibilities.  Later in the day, the Centre’s Mission, Vision and Values will be reviewed, and the group’s vision for the future will be discussed.

CORRESPONDENCE

Thank You Card from Mrs. Anita Roach — In this card, Mrs. Roach thanks the Board and staff for the SJCCC cross given to her upon her retirement.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included PointClickCare® (Update), Sub-acute Capacity Planning (Update including occupancy data and CCC Daily Scorecard), “Our Team Board” Long-term Care Initiative (where electronic boards at each nursing station will identify the Nursing, Dietary and Housekeeping team members currently caring for our residents), Good News Items (Connecting Ontario; local High Schools re cooperative student education programmes and in appreciation of our Centre’s Bursary Programme), review of ten policies, and Census Data.

EXECUTIVE COMMITTEE

Terms of Reference – The Executive Committee’s terms of reference were reviewed.  No changes were made.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Plan for Future Debt Retirement – A plan was established last year.  However, an updated plan, minimizing the potential cash impact in the last three years was reviewed.  The intent is to restrict the interest at a minimum and; in addition, to assess at year end whether additional funds restricted by the Board are possible.  This revised plan was approved by the Board of Directors.

Lifts – A business case to purchase lifts was presented to the Committee and was approved by the Board of Directors.  This purchase will complete the project of installing a lift at every bed in the facility and will include upgrades to the personal care centres at no charge plus discounted slings for one year.

Financial Statements – The Board of Directors approved the Financial Statements for the Four Months Ending 31 July 2017 as presented.

Terms of Reference – The Committee’s terms of reference were reviewed.  Minor changes were approved by the Board of Directors.

Management Fiduciary Statement – The Management Fiduciary Statements for April and May 201, and June and July 2017 were approved.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for September 2017 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 03 October 2017 at noon in the Boardroom.