Summary of the June 2019 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 25 June 2019.

CORRESPONDENCE – The Board of Directors noted the following cards of appreciation:

-Thank You Card from Sister Annette Valade re Bouquet (retiring from the Board of Directors);

-Thank you Card from Ms. Ann Surch for retirement flowers.

ADMINISTRATION REPORT

Attestation – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Champlain LHIN.  The Board of Directors approved “Appendix C – Attestation (re Consultants) for 01 April 2018 to 31 March 2019” and “Schedule A to Attestation” as presented.

Point Click Care (PCC) – Medication Reconciliation / Admission Orders – All the charts are now paperless.  Everyone is very proud and excited for the future.

Good News Items – Cobey House has successfully transitioned to room tray service for all meal delivery.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE

Quality Assurance Scorecards 2018-19 (Q4) and 2019-20 (Q1) – There are two new metrics on the hospital section of the scorecard: Expected Date of Discharge (EDD) and Barthel Index.  The two new indicators on the scorecard will help measure successful patient transitions.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ending 30 April & 31 May 2019 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2019.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Medication Reconciliation Process – It was noted by the Medical staff that the Electronic Medication Reconciliation process in Point Click Care is very successful.  It is now fully automated.  It is also a great recruitment tool.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for June 2019 and the Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 03 September 2019 at noon in the Boardroom.

Summary of the May 2019 Board of Directors Meetings (Regular and Annual)

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 15 May 2019.  The Annual Meeting of the Board was held immediately prior to the regular meeting.

SPECIAL PRESENTATION RETIREMENT SISTER VALADE AND MS. ANN SURCH

Mrs. Lafrance-Allaire thanked Sister Valade for her devotion, compassion, and inspiration to everyone to live within the Mission and Values of St. Joseph’s Continuing Care Centre.  Sister Valade thanked the Board of Directors for the many rewarding years she has had being on the Board of St. Joseph’s Continuing Care Centre.

Ms. Surch, Coordinator of Administration Services, retired 21 May 2019 after 37 years with the Centre.  Mrs. Gizanne Lafrance-Allaire thanked Ms. Surch for her dedication, hard work, and support.  Mrs. Lafrance-Allaire presented Ms. Surch with a necklace with a tree of life pendant.  Ms. Surch thanked the Board of Directors for the gift and the rewarding years she has had at St. Joseph’s Continuing Care Centre.

BUSINESS ARISING FROM THE MINUTES

Membership Response re Hotel Dieu Alliance Memorandum of Understanding –  Approved by the Members of the Corporation.

CORRESPONDENCE

Memorandum of Catholic Health International (CHI) re Appointment of Ms. Wilson to Board – The Board noted the letter from CHI.

Thank you Card from Mrs. Tammie Menard, former Community Engagement Officer – The Board of Directors noted the card of appreciation for Mrs. Menard’s retirement gift.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Management Goals and Objectives 2019-20 (approved), Annual Report to the Sponsor 2019 (completed and submitted to CHI), and Good News Item (Two Quinn House staff members have attended a week-long course named Dementia Care Matters in Toronto.  They were both energized with the possibilities of revolutionizing the way we deliver dementia care.)  Also discussed:

Ontario Health Team (OHT) – Mrs. Lafrance-Allaire met with a group of community partners on 30 April 2019 at St. Joseph’s Continuing Care Centre (SJCCC) in order to discuss the forming of an Ontario Health Team for the region.  The OHT Compatibility, Collaboration and Commitment Self-assessment tool was completed and submitted to the Ministry of Health and Long-Term Care.

The Board of Directors approved the report from Administration, including the Management Goals and Objectives for 2019-20.

QUALILY IMPROVEMENT (QI) / SAFETY COMMITTEE

Balanced Scorecard 2018-19 (Q4) – The Balanced Scorecard 2018-19 goals are well underway to being achieved.

Quality Assurance Scorecard – The 2019-20 scorecard format will be revamped and presented at the next meeting of the Quality Improvement / Safety Committee.

Concerns and Complaints (Q4)The Concerns and Complaints (Q4) were reviewed by the Committee.

Resident Survey Results 2018 – Questions surrounding care and staff were all positive.  Next year, the survey will include more detailed questions relating to Spiritual Care.  Ninety-eight percent of respondents stated they would choose SJCCC again if there were making the decision for Long-Term Care.

Patient Survey Results 2018 – Patients ranked Palliative Care Services high and 100 percent stated they would recommend SJCCC/Hotel Dieu to others.

Residents’ Bill of Rights – The Residents Bill of Rights was reviewed and no changes were made.  The Residents’ Bill of Rights was approved by the QI/Safety Committee as presented.

ETHICS AND MISSION COMMITTEE

Strategic Planning / Mission Effectiveness Session – This will be held on 12 September 2019 at the Nav Centre.

Palliative Care Committee Update – The “Palliative Care:  Communication at End-of-Life Training” presented to 20 staff members was very successful.

Guidelines for Medical-moral Consultations – The Corporate Policy #3-a-22 re Guidelines for Medical-moral Consultations was approved by the Board of Directors.

Ethicist – A reminder was given to the Board of Directors that there are many resources available such as Sister Joan Kalchbrenner from the Religious Hospitallers of St. Joseph.  It was also mentioned that an ethicist from the Champlain Local Health Integration Network (LHIN) is available to speak about family, spirituality, and palliation of young patients.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2019.

Statement of Administrative Responsibility – Noted.  This document will be sent to the Members of the Corporation for information.

Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario:  St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2019 were presented and will be recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

AUXILIARY REPORT

Summer Activity – Although things will slow down for the summer, fundraising by the Auxiliary will continue.

PROFESSIONAL ADVISORY COMMITTEE

Recruitment – A physician may be interested in joining our Medical Staff.

GOVERNANCE COMMITTEE

Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointments and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson and Mr. Mathieu Despatie, Vice-chairperson), and Ex-officio Members, as well as changes to some Board Committees.  These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.  Annual reports from the Chairperson, Executive Director, and Medical Directors Dr. Patel and Dr. Foley were also presented, approved and forwarded to the Members of the Corporation.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for May 2019 and Governance educational opportunities were circulated to the Board of Directors for information.

 

 

The next regular Board of Directors meeting is scheduled for Tuesday, 25 Tuesday 2019 at noon in the Boardroom.

2019 Sister Rosalia Cobey Award

Congratulations to Sharon Froats (Registered Practical Nurse, Long-Term Care), recipient of the Sister Rosalia Cobey Award for 2019; and to Michelle Dufresne (Resident Care Aide, Long-Term Care), the runner-up!  Father Dumoulin and Gizanne Lafrance-Allaire presented the awards to Sharon and Michelle at the ceremony held yesterday at 1400 hours in Jeanne Mance Hall.  Both recipients are invited to attend the Annual Conference of the Catholic Health Association of Ontario which will be held in Toronto this fall.  In addition, Sharon has received a tablet and one year of free parking.

We are blessed to have such wonderful people in our Centre who emulate Sister Cobey while providing compassionate care to so many.  Thank you to the staff members who made the nominations.  Your recognition and efforts are greatly appreciated.  You are all our shining stars!

Summary of the April 2019 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 02 April 2019.

CORRESPONDENCE

Letters of Resignation – The Board of Directors accepted with regret the resignations of Ms. Brenda Petersen and Ms. Juliette Payette.

CHAIRPERSON’S REPORT

Ontario Health Restructuring – The slide deck from the Catholic Health Association of Ontario conference which Mr. Desnoyers and Mrs. Lafrance-Allaire attended a few weeks ago is now available and will be sent to Board Members.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Long-Term Care Service Accountability Agreement (L-SAA) Schedule E re Declaration of Compliance (approved and signed), Corporate Health and Safety Policy (approved), Fall Strategic Planning Session (confirmed for 12 September 2019), Good News Item (St. Joseph’s Villa was voted the Standard-Freeholder 2018 Readers’ Choice for Long-Term Care facilities, Census Data (the wait list for a Long-Term Care bed in our facility is increasing), Volunteers’ Tea (to be held on 10 April 2019), and Hospital Service Accountability Agreement (circulated for information).  Also discussed:

Ontario Health Team (OHT) – We are expecting the requirements soon to set up OHTs.  Different models are being proposed.  Once more details and the Province’s formal OHT budget are known, we will have more insight on how to move forward.

ETHICS AND MISSION COMMITTEE

Ethical Issues – The Board agreed that ethical issues would be reviewed quarterly by the Board of Directors and this has been added to its Workplan.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Ms. Lalonde reviewed the statements.  The Board of Directors approved the Financial Statements for the period ended 28 February 2019 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2019.

AUXILIARY REPORT – Mrs. Vincelli highlighted her report.  A donation of $20,000 was made to the Centre by the Auxiliary at their Annual General Meeting held Thursday, 21 March 2019.  The Auxiliary was pleased to recognize Tammie Menard, on the occasion of her retirement.  Mr. Desnoyers thanked the Auxiliary team for their ongoing efforts and generosity.

PROFESSIONAL ADVISORY COMMITTEE

Hotel Dieu (HD) Signage Title Clarification – The Board of Directors agreed to include the wording “Restore and Rehab Centre” to our HD signage and programme pamphlets to help differentiate services between our programmes and an acute hospital setting.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for April 2019 was circulated to the Board of Directors for information.  There will be a Governance Education Day on April 10th in Perth for all Board Members who have registered.  The Ontario Hospital Association and Governance Centre educational opportunities were also circulated for information.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 15 May 2019 at noon in the Boardroom.

The Annual Meeting will be held on that day.

 

Summary of the March 2019 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 05 March 2019.

CHAIRPERSON’S REPORT

Catholic Health Association of Ontario (CHAO) – Mr. Desnoyers and Mrs. Lafrance-Allaire attended a meeting at the CHAO at which there was good discussion about the current healthcare changes in Ontario.  (See also Administration Report of this newsletter.)

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  :  Hotel Dieu Outreach Programme (update on progress to date); Good News Items (Letter of Appreciation received from former patient of Slow-paced Rehabilitation Programme, and Certificate in Indigenous Cultural Safety Training Ontario Core ICS Health – completed by Mrs. Lafrance-Allaire); and Census Data.  Also discussed:

Health Minister Christine Elliott’s Announcement – On February 26, 2019, Minister Elliott announced the formation of a new Agency, Ontario Health, “to bring a consistency of approach…with a common vision with a single point of oversight”.  She also announced the formation of Ontario Health Teams (30-50) throughout Ontario which will be made up of local healthcare providers that will be organized in a way that will enable them to work as a coordinated group.  The Minister stated, “These teams will be built to guide patients and residents between providers and shepherd you and your families through transitions.”

All health organizations will be dismantled and rolled into a new “Super Health Agency” of Ontario Health Teams for most types of care.  The Local Health Integration Networks (LHINs) will remain until the Hospital-Service Accountability Agreement (H-SAA) and Long-Term Care Home-Service Accountability Agreement (L-SAA) are transferred to the new structure, approximately 2-5 years.  There was no mention of governance.  In this community we have good relationships and collaboration with community providers and especially with Cornwall Community Hospital (CCH).

QUALITY IMPROVEMENT / SAFETY COMMITTEE

Public Health Ontario’s Urinary Tract Infection (UTI) Programme – This project continues and has resulted in reduced use of antibiotics.

Falls – These appear to be on the rise.  However, these may be due to new admissions and will be monitored very closely.

Medication Errors – These will also be carefully monitored due to the recent initiation of the new medication electronic ordering system.

Risk Management Plan 2018-19 – Noted.

Employee Survey Results 2018 – Of 340 employees, 187 responded.  Responses indicated that staff wanted to have access to communications via e-mail.  Therefore, all staff members have been set up with an e-mail account.  The results also indicated that staff members want Management to be more present on the floors.  This change will be implemented.  “Feel Good Friday Stories” have been introduced.  The Worklife Pulse Committee has been busy organizing events for staff to enjoy and will bring back the Feast of St. Joseph which was popular at the Centre in the past.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Ms. Lalonde reviewed the statements.  Both operations will end the year with surpluses.  The Board of Directors approved the Financial Statements for the period ended 31 January 2019 as presented.

Management Fiduciary Statement – Ms. Lalonde indicated that the French Language Services Act has been added to this statement.  The Board of Directors approved the Management Fiduciary Statement for January 2019.

AUXILIARY REPORT — Ms. Payette highlighted her report.  Winner of the Genie Wish Draw on February 14th was the Food Services Department and they will be granted their wish for coloured dishware and tableware for Quinn House.  A very generous and much appreciated donation of $20,000 will be made by the Auxiliary to the Centre for the purchase of equipment needed to enhance the life of the residents.  The Auxiliary’s Annual Meeting will be held on March 21st followed by an afternoon tea.  Casino trips continue to be very successful.

Mr. Desnoyers thanked Mrs. Payette and Members of the Auxiliary for the generous donation resulting from their hard work.

PROFESSIONAL ADVISORY COMMITTEE

Physician Recruitment – The advertisement has been placed in the February edition of the Canadian Family Physician Journal.  This included some online exposure as well.  Resident Physicians will be graduating in mid-June.  Therefore, there may be some interest and response shortly.

2019 Medical Staff Reapplications – The Board of Directors approved the reappointment of Dr. S. Patel and Dr. M. Yitemben-Tchouatieu to the medical staff for 2019 for privileges as previously held, which were reviewed and recommended by the PAC.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for March 2019 was circulated to the Board of Directors for information.  There will be a Governance Education Day on April 10th in Perth for all Board Members who have registered.  The Ontario Hospital Association and Governance Centre educational opportunities were also circulated for information.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 02 April 2019 at noon in the Boardroom.

Summary of the February 2019 Board of Directors Meeting (held 29 January 2019)

REPORT FROM THE BOARD OF DIRECTORS

The regular monthly meeting of the Board of Directors for February was held on 29 January 2019.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Hotel Dieu Outreach Programme (10-week Pilot Project to follow patients post-discharge and identify and resolve gaps which may exist in the community); Ministry Inspection and Compliance (St. Joseph’s Villa is fully compliant); Good News (Alzheimer Information Presentation sponsored by the Family Council was very successful); and Census Data.  Also discussed:

Corporate Policy Review re French Language Services – The Board of Directors reviewed the Centre’s policy and suggested one revision.  The policy was approved as revised.

ETHICS AND MISSION COMMITTEE

Corporate Policy Review re Death with Dignity – An amendment has been made to Appendix A of this policy.  The Board of Directors approved the policy as revised.

Annual Committee WorkplanThe Board of Directors approved the Committee’s annual workplan for 2018-19 as presented.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Ms. Lalonde reviewed the statements.  Both operations will end the year with surpluses.  The Board of Directors approved the Financial Statements for the periods ended 30 November 2018 and 31 December 2018 as presented.

Annual Committee WorkplanThe Board of Directors approved the Committee’s annual workplan for 2018-19 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November and December 2018.

PROFESSIONAL ADVISORY COMMITTEE (PAC)

Physician Recruitment – An advertisement will be placed in the February edition of the Canadian Family Physician Journal.  This will include some online exposure as well.

2019 Medical Staff Reapplications – The following physicians were reappointed by the Board to the medical staff for 2019 for the privileges previously held, as recommended by the PAC:  Dr. E. Bazile, Dr. G. Foley and Dr. M.S. Reen.

GOVERNANCE COMMITTEE

Board Member Advertisement – This year’s advertisement for new Board Members will include:  “Consideration will be given to those applicants with experience in the areas of Human Resources Management, Public Relations and Branding.”  The advertisement will be placed on the Centre’s website and in both local newspapers at the end of January, seeking a response by mid-January.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for February 2019 was circulated to the Board of Directors for information.  There will be a Governance Education Day on April 10th in the Ottawa area for all Board Members.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 05 March 2019 at noon in the Boardroom.

Summary of the 08 January 2019 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 08 January 2019.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Electronic Orders (will launch in January and February, starting with training), Good News (Mr. Lapierre, Financial Controller, has successfully completed one Year-end Audit cycle and the 2019-20 Budget cycle), and Census Data.  Also discussed:

Sub-acute Capacity Planning (SACP) – Two Leadership Team members will join Mrs. Lafrance-Allaire and will participate on the following Local Health Integration Network (LHIN) Committees:

-Ms. Gillet on the Complex Medical Management Advisory Committee; and

-Mrs. McNally on the Integrated Rehabilitation Hub Work Group.

A new phase is beginning in the LHIN SACP which promises to bring standard practices in the delivery of sub-acute care in the Champlain LHIN and build a stronger bridge between hospitals and community care.

PROFESSIONAL ADVISORY COMMITTEE

Annual Professional Advisory Committee Workplan – 2018-19 — The Board of Directors approved the Committee’s Annual Workplan.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for January 2019 was circulated to the Board of Directors for information.  There will be a Governance Education Day on April 10th in the Ottawa area for all Board Members.

QUALITY IMPROVEMENT / SAFETY COMMITTEE

Balanced Scorecard 2018-19 (Q2) – The Centre is doing quite well in reaching its goals with the 22 action items.

Falls Huddles – The Board noted the introduction of falls huddles.  A fall often precedes a dramatic decline in health, sometimes resulting in death.  Therefore, these efforts are invaluable.

Concerns and Complaints – Moving forward, the Resident and Patient Relations Advisor will keep a log of concern and will bring these forward for review on a quarterly basis to the Leadership and Partnerships Team, along with recommendations for resolution.

Annual QI/Safety Committee Workplan – 2018-19 – The Board of Directors approved the Committee’s Annual Workplan.

NEW BUSINESS

Policy Review – The Board of Directors reviewed and approved its revised terms of reference, Board of Directors Policy #2-a-2.

Outreach Programme Funding — Funding has just been announced for a three-month pilot project for an Outreach Programme at our Centre.  During January, February and March 2019, staff will follow up with patients after their discharge.  Among other benefits, it is also hoped this will result in fewer visits to the Emergency Room post-discharge.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 29 January 2019 at noon in the Boardroom.

Summary of the December 2018 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 04 December 2018.

MEMBERSHIP RESPONSE RE APPPOINTMENT

Mr. Bradley Robertson has been appointed by the Members of the Corporation to the Board of Directors and to the Comprehensive Planning, Finance and Personnel Relations Committee.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Butterfly Model for Dementia Care Update, Successful Evacuation Exercise (conducted with Cornwall Fire Department), Annual Staff Education (completed in November for all staff), Advent Mass with Bishop Prendergast, and Census Data.  Mrs. Lafrance-Allaire noted that, sadly, an employee’s spouse passed away on November 30th:  Ms. Christine Groulx, wife of Mr. Joel Nunez (Resident Care Aide).

ETHICS AND MISSION COMMITTEE

Values Integration Appraisal (VIA) Process Follow-up – Mrs. Lafrance-Allaire explained the action items recommended in the VIA process and provided a working plan (appended to the Committee minutes).  The Board of Directors accepted the plan.  It will be forwarded to Catholic Health International.

Corporate Policy re Death with Dignity – Review of this policy with regard to the framework for responding to requests for Medical Assistance in Dying (MAID) will continue at the next Committee meeting.  The Centre will continue efforts to increase awareness surrounding Palliative Care Services.  Moving forward, Palliative Care Week will be recognized.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Outdoor Signage – The sign near the sidewalk will be revised to include Hotel Dieu / Hôtel-Dieu and St. Joseph’s Villa / Villa St-Joseph.

Budgets – Mrs. Lafrance-Allaire presented the break-even Operating Budget 2019-20 for both operations and the Capital Budget 2019-2024.  Ms. Gillet explained how the change in Complex Continuing Care Nursing on 12 January 2019 to eight-hour shifts from twelve-hour shifts will reduce employee sick costs and overtime.  Mrs. Lafrance-Allaire noted that the Centre must be fiscally responsible.

The Board of Directors recommended to the Members of the Corporation approval of the 2019/20 Operating Budget and the Capital Budget (2019-2024) as follow:

Operating Budget – 2019-20

-St. Joseph’s Villa (Long-Term Care):  $14,190,809 with a projected surplus of $2,452;

-Hotel Dieu Hospital (Complex Continuing Care):  $10,112,970 with a projected surplus of $1,251.

Capital Budget 2019-24

-the Five-year (Combined) Capital Plan (2019-2014) in the amount of $98,000 of which $50,000 is for 2019-20.

Financial Statements – Ms. Lalonde presented the statements.  There has been no significant change in the last month and a surplus in each operation is forecast for year end.  Administration is closely monitoring expenses in the hospital operation, including sick days in Nursing.  The Board of Directors approved the Financial Statements for the Period Ending 31 October 2018.

Management Fiduciary Statement — The Board of Directors approved the Management Fiduciary Statement for October 2018.

AUXILIARY BAZAAR – The Annual Auxiliary Christmas Bazaar will be held on December 6th.  All are invited to donate items, shop, purchase a raffle ticket and stay for lunch.

PROFESSIONAL ADVISORY COMMITTEE — The PAC reviewed/revised policies, completed the patient review, discussed Medical Staff Privileges for potential physicians, and discussed the difficulties encountered in physician recruitment.

GOVERNANCE COMMITTEE

Documents Approved — The Governance Committee and Board of Directors approved the following documents:  Board of Directors Skills Matrix, Board of Directors Position Responsibilities, and an advertisement seeking Board Members.  Also approved were the draft Board and Board Committee Workplans which will now be completed by the respective Board Committees.

The Board of Directors then approved the following two completed workplans for 2018-19:  Governance Committee; and the Board of Directors.

Ontario Hospital Association (OHA) Self-assessment Tool for Boards — This new tool is available from the OHA at a cost of $450.  Catholic Health International (CHI) is presently developing its own tool which will be available in early 2019.  Therefore, this matter was deferred until the CHI tool is available to compare to our current paper-based tool.

FISCAL ADVISORY COMMITTEE

The Committee reviewed the budgets and recommended their approval to the Board of Directors.  (The budgets were discussed and approved under the Comprehensive Planning, Finance and Personnel Relations Committee.)

Fiscal Advisory Committee (FAC) Workplan 2018-19 – The completed workplan as appended to the FAC minutes was approved by the Board of Directors.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for December 2018 was circulated to the Board of Directors for information.

 

The next regular Board of Directors meeting is scheduled for Tuesday, 08 January 2019 at noon in the Boardroom.

Summary of the November 2018 Board of Directors Meeting

 

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 06 November 2018.  Mrs. Lafrance-Allaire offered the opening prayer, with special recognition of Jérôme le Royer de la Dauversière, founder of the Religious Hospitallers of St. Joseph, on his Feast Day.

CHAIRPERSON’S REPORT

Movie “The Last Breath” – Mr. Desnoyers noted that the film, “The Last Breath”, screened at the Port Theatre on November 1st was well attended.  The producer, Annabel Loyola, captured the human spirit.  Ms. Loyola’s first film about Jeanne Mance will also be purchased.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included:  Sub-acute Capacity Planning, Hospital Services Accountability Agreement (HSAA) Attestation re Parking, Resident Quality Inspection (results explained by Ms. Gillet), Critical Incident Inspection, Pharmacy Accreditation Awarded, Flu Vaccination, Good News Items (Thank You Card re Slow-paced Rehabilitation; Letter to the Editor printed today thanking Community and Pommier Jewellers for Masquerade Fundraising Gala), and Census Data.

EXECUTIVE COMMITTEE

Champlain Local Health Integration Network (LHIN) Governance Education — The Champlain LHIN has taken an initiative which would bring the Ontario Hospital Association’s “Rural and Northern Health Care and Advanced Governance” full-day education programme to the Champlain region for a fraction of the price of the usual Toronto cost.  Costing would be based on the number of hospitals which agree to participate and the number of Directors per hospital would be unlimited.  A large number of hospitals have already signed on, reducing the cost substantially.  The Board of Directors endorsed participating in this project.

QUALITY IMPROVEMENT / SAFETY COMMITTEE

Balanced Scorecard (Current Format) – – In response to a question, Dr. Patel explained to the Board of Directors the Urinary Tract Infection Programme.

Membership / Nurse Practitioner – The Board of Directors agreed with the appointment of Ms. Meghan O’Brien to the Committee.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Ms. Lalonde presented the statements.  A surplus in each operation is forecast for year end.  The St. Joseph’s Villa operation is very close to budget.  In the Hotel Dieu Hospital operation, the increase in drug costs continues to be monitored very carefully.  One change implemented which should result in savings (i.e. when medication changes occur) is that drugs will be dispensed for three days at a time instead of the current seven.  The Board of Directors approved the Financial Statements for the Period Ending 30 September 2018 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for September 2018.

GOVERNANCE COMMITTEE

Board Member Recruitment — A Board of Directors Skills Matrix, Board of Directors Position Responsibilities, and an advertisement seeking Board Members are being drafted for presentation to the next Governance Committee meeting.

Board and Board Committee Workplans – Theses are being drafted for the Board of Directors and each Board Committee.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for November 2018 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 04 December 2018 at noon in the Boardroom.

Summary of the October 2018 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 02 October 2018.

ADMINISTRATION REPORT — Mrs. Lafrance-Allaire’s report included Butterfly Care Model (progress continues; tours for Board Members will be provided), Alliance of Hotel Dieu Hospitals (approved by all three Ontario hospital Boards; a teleconference call will be held next week), Management Goals 2018-19 (update provided), Good News Items (Masquerade Ball on September 22nd was very successful, earning $15,000; and the Centre will host the Mayoral Candidates Debate on October 3rd), and Census Data.

ETHICS AND MISSION COMMITTEE

Values Integration Appraisal (VIA) – Work on identified areas is underway.  A suggestion will be forwarded to Catholic Health International to explore requiring the appraised facility to create a plan in response to the recommendations of the appraisal.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – A surplus in each operation is forecast for year end.  The St. Joseph’s Villa budget is very close to budget.  Drug costs are being monitored on the Hotel Dieu Hospital side.  The Board of Directors approved the Financial Statements for the Period Ending 31 August 2018 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for August 2018.

 EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for October 2018 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 November 2018 at noon in the Boardroom.