Summary of the February 2024 Board of Directors Meeting

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 06 February 2024.

THANK YOU CARD FROM KIM GILLET – Noted.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Innovative Care, Develop an Enhanced HDH Therapeutic Program, updated Introduction and Organization policies re #1-a-35 Organization Chart – Areas of Responsibility and #1-a-36 Organization chart – Personnel, Management Goals (Q3 update) and Provincial Pre-Budget Preparations (Advantage Ontario and Catholic Health Association of Ontario), Good News Item (Staff  Hub continues to grow with more available food choices) and Census Data. Also discussed: 

Policy Approval 

The Board of Directors approved the following policies as reviewed/revised with one additional change to the correction made to policy #3-a-20. 

-Board of Directors Policy #2-a-6 re Orientation Programme for Board Members and Members of Board Committees

-Corporate Policy #3-a-20 re Disagreement with a Physician’s / Nurse Practitioner’s Orders

-Corporate Policy #3-a-50 re French Language Services

-Corporate Policy #3-a-91 re Corporate Procurement Policy

-Corporate Policy #3-a-92 re Procurement Code of Ethics

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Periods of  30 November 2023 and 31 December 2023  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statements for 30 November 2023 and 31 December 2023.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-26 re Professional Advisory Committee as revised.

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of February was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

Standing Item: Policies to be Reviewed by the Board of Directors – 

Policy #2-a-35 re Board of Directors Annual Evaluation DEFERRED 

The next regular Board of Directors meeting is scheduled for Tuesday, 05 March 2024 at 1200 hours via video conference.

Summary of the January 2024 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 09 January 2024.

THANK YOU CARD FROM MELANIE ROBERTSON – Noted.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: ), Innovative Care, Remote Care Monitoring (RMC), Canadian Cyber Security Tool 2.0 (CSST 2.0) Results and Collaborative Benefits with HIROC Management Limited (HML). Good News Item (the Christmas season was a success with great involvement from staff, residents and patients) and Census Data.  Also discussed:

Policy Approval – The Board of Directors approved Board of Directors policy #2-a-4 re Board of Directors Conflict of Interest Disclosure.

ETHICS AND MISSION COMMITTEE 

The spiritual report and Champlain Health Ethics case studies were presented. 

NEW BUSINESS
Educational Opportunities

  • AdvantAge Ontario Online Learning Hub

Policies Approval  

The Board of Directors approved Board of Directors policy #2-a-30 re Directors’/Policy on Open Board Meeting

Board of Directors policy #2-a-35 re Directors’/Annual Evaluation – DEFERRED

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Diversity Cornwall presentation held December 15th, 2023 was a success and good comments were shared by all.

Standing item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 February 2024 at 1200 hours.  It will be via video conference. 

COVID-19 (2019 Novel Coronavirus)

Current Outbreaks:

As of April 16, 2024 the respiratory outbreak has been closed on McNeil and Albert house.

As of April 11, 2024, a respiratory outbreak has been declared on Mantle house.

 

During periods of outbreak…

  • Although visitation remains in effect during periods of outbreak, we encouraged families to avoid non-essential visits. Visitors are required to wear a mask on an affected unit and wear appropriate personal protective equipment as indicated outside designated rooms.
  • Hand hygiene is the most important measure we all can take! It protects, our residents/patients, staff and visitors and stops the spread. Please ensure you are washing your hands on arrival, on departure, before sharing a meal, and after contact with a resident/patient.
  • Social isolation is a great concern and very negatively affects your loved ones. All attempts to maintain normalcy are made while keeping your loved one safe. Group activities will be adjusted during an outbreak and restricted based on individual cases.
  • Staff continue to diligently monitor residents/patients for the onset of symptoms to be placed on precautions as soon as symptoms develop.

COVID-19: Information & FAQs

What precautions are St. Joseph’s Continuing Care Centre taking to keep my loved one safe?

  • Enhanced masking requirements began November 7, 2023 to protect our staff and residents during peak season for respiratory viruses, including Covid-19.
    • All staff, students and volunteers are required to wear a mask in resident areas indoors.
    • Visitors are strongly recommended to wear a mask when visiting their loved ones while in common resident areas indoors. This would include all areas on the units and when in close proximity to any resident. Masks are not required while in private room of resident you are visiting, or when eating or drinking.  Visitors are welcome and encouraged to participate in activities and/or enjoy a meal with their loved ones. Masks are strongly recommended for these instances unless eating or drinking with the resident.

How can families get an update on their loved ones?

Families who are unsuccessful in reaching the nursing station for an update on their loved ones may contact the office of Patient/Resident and Family Relations at 613-933-6040 x 22370 (CCC) or ext. 22106 (LTC). Families may leave a message on the confidential voicemail and expect a return call within 24 hours of reception (Monday to Friday).

Please note: Our nurses and doctors continue to ensure prompt communication with families in the event of a significant change in medical condition during these times.

Can families take their loved ones home?

Discharges to private homes are still being permitted. Therefore, St. Joseph’s Continuing Care Centre may have your loved one discharged in your care during an outbreak; however, re-admission to the Centre will be provided on a priority basis through the Champlain LHIN, once the restrictions are lifted. For more information, please click HERE.


How can families help support St. Joseph’s Continuing Care Centre?

There are many ways that families can help support our Centre. First and foremost, please continue to assist our staff in presenting a united front when it comes to following Public Health recommendations and restrictions.

Summary of the December 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 December 2023.

THANK YOU CARD FROM THE ANNE VINCELLI AND FAMILY – Noted.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: SJCCC Evacuation Exercise (held on 15 November
2023, evacuation was successful), Good News Item (new rehabilitation space) and Census
Data. 

QUALITY IMPROVEMENT/SAFETY COMMITTEE
Policies to Review/Revise – The Board of Directors approved the Board of Directors policy #2-a-20 re Quality Improvement / Safety Committee.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 31 October 2023 as presented.

Policies to Review – The Board of Directors approved the following policies:

-Board of Directors policy #2-a-10 re Comprehensive Planning, Finance and Personnel Relations Committee
-Board of Directors policy #2-a-28 re Fiscal Advisory Committee         

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for October 2023.

GOVERNANCE COMMITTEE
Ethics and Mission Committee Theologian or Clergy Member – The Board of Directors appointed Deacon Cote as the theologian/clergy on the Ethics and Mission Committee. 

Update Terms of Reference in Bylaws – The Board of Directors recommended to the Members of the Corporation that the Administrative Bylaws be revised to read under the Quality Improvement/Safety committee “Reports to the Board after each committee meeting with current information about services provided”.

NEW BUSINESS
Educational Opportunities

  • AdvantAge Ontario Online Learning Hub

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of December was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Diversity Cornwall presentation to be held 15 December 2023.

Standing item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 09 January 2024 at 1200 hours.  It will be a hybrid meeting. Location: St. Joseph’s Continuing Care Centre, 14 York St., Cornwall, Ontario K6J 5T2

Summary of the November 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 November 2023.

BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Appointment of New Board Member -APPROVED. (written)
(Ms. Katie Michaud)

Memorandum Response re Resignations (Ms. McEvoy-Robertson  -APPROVED. (written)
and Ms. Keays Irving)

Memorandum Response re Appointments of New Board Members -APPROVED. (written)
(Mr. Marc Leduc & Mr. Dennis Richer)

THANK YOU CARD FROM THE FAMILY OF THE LATE RACHELLE LAMOND
In this card, family members thank the Board of Directors for the flowers sent to the funeral of Ms. Rachelle Lamond, an Auxilian and devoted volunteer with HDH and then SJCCC. 

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: CAO for the City of Cornwall visits SJCCC, Management
Goals – Update Q2, Ministry of LTC Inspection Report, Good News Item (SJCCC’s front
entrance has now been re-opened) and Census Data. Also discussed:

Policy Approval
The Board of Directors approved Corporate Policy #3-a-25 re Resuscitative Intervention for
Care at End of Life as reviewed.

ETHICS AND MISSION COMMITTEE
In the palliative care report, it is noted that Palliative Care Rooms on Complex Continuing Care (CCC) are being prioritized for patients receiving palliative care rather than rehabilitation when possible. 

A question was raised regarding palliative care rooms and how often it happens that CCC is full and the palliative care rooms are being used by rehabilitation patients. It was explained that the surge season is 01 October 2023 to 31 March 2023. CCC has a high turnover rate, often 2-3 admissions/discharges per week. Thankfully, this allows us to transfer patients to different rooms if a palliative patient would be admitted. 

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 30 September 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for September 2023.

NEW BUSINESS
Educational Opportunities

  • AdvantAge Ontario Online Learning Hub – Board Members were encouraged to register for the AdvantAge Ontario Online Learning Hub and complete some courses. They are well done and educational. The Board of Directors has access to the Learning Hub for one full year, it expires in September 2024. 

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – A poll will be sent to all Board Members to see which day/time works best.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 05 December 2023 at 1200 hours.  It will be a hybrid meeting. Location: Ontario Power Generation (OPG) Visitor Centre 2500 Second St. W. Cornwall, ON K6H 5K6

Summary of the October 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 03 October 2023.

SPECIAL PRESENTATION – RETIREMENT OF MS. KIM GILLET – Ms. Gillet has retired after 37 years with the Religious Hospitallers of St. Joseph. We are extremely grateful that she will remain with us until 31 December 2023, and support SJCCC with various projects such as CARF Accreditation, Performance Evaluations, etc. Mrs. Lafrance-Allaire thanked Ms. Gillet for her dedication, hard work and support. The Board of Directors presented Ms. Gillet with gifts. Ms. Gillet thanked the Board of Directors for the gifts and the rewarding years she has had at St. Joseph’s Continuing Care Centre.

BUSINESS ARISING FROM THE MINUTES
Mr. Leduc, Mrs. Michaud and Mr. Richer’s appointments have been approved by the Members of the Corporation. The written letters should be emailed soon. All three Board Members are now able to vote.

Memorandum Response re Appointment of New Board Member (Ms. Katie Michaud) -APPROVED. (verbal)

Memorandum Response re Resignations (Ms. McEvoy-Robertson and Ms. Keays Irving) -APPROVED. (verbal)

Memorandum Response re Appointments of New Board Members (Mr. Marc Leduc & Mr. Dennis Richer) -APPROVED. (verbal)

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Great River OHT (GROHT) – Update, Good News Item
(heartwarming testimonies of patients that have benefited from our HDH services) and Census
Data. Also discussed:

Hospital Parking Directive – The Board of Directors accepted the Hospital Attestation of Compliance with Hospital Parking Directive re 01 September 2022 – 31 August 2023 as presented.

Policy Approval – The Board of Directors approved the following policies as reviewed/revised.

-Corporate Policy #3-a-66 re Privacy Breach Management
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Quality Assurance Scorecard 2023-24 (Q1) – Resident and patient surveys are now being conducted on a quarterly basis rather than annually. This new process will allow the facility to address any concerns identified through the surveys in a more timely manner.

Falls – In order to improve the number of falls in the Centre, a new Task Force Committee around falls has been established.

Annual Workplan – The workplan was revised under section “Duties” that states “Reports at each regular meeting of the Board, current information about the quality of services provided by the Centre and its Medical Staff”. This section has been revised to say “Reports to the Board after each committee meeting with current information about services provided”.

The Board of Directors approved the Quality Improvement/Safety Committee workplan as revised. 

ETHICS AND MISSION COMMITTEE
Annual Ethics Symposium – “Health System Transformations” November 2-3, 2023 – The invitation was sent to the Ethics and Mission Committee. It was requested that the invitation be extended to the Board of Directors.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 31 August 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for July and August 2023.    

Gym Update – Due to unforeseen issues, the construction project is currently estimated at 10% over budget. The project timeline is on track and the front entrance is expected to open back up towards the end of October.

GOVERNANCE COMMITTEE
AdvantAge Ontario Online Learning Hub – The Board Members were reminded that the AdvantAge Ontario Online Learning Hub is open and active. The learning sessions are very interesting so far.

NEW BUSINESS
Educational Opportunities

  • AdvantAge Ontario Online Learning Hub

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Deferred 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 07 November 2023 at 1200 hours via video conference.

Summary of the September 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 September 2023.

CYBERSECURITYMr. Soares presented an update on St. Joseph’s Continuing Care Centre’s (SJCCC) Cyber Resiliency. There has been a lot of focus in the news regarding cyber security. Hospitals are a particular target due to the complexity of their networks and systems and their position as an essential service provider. Mr. Soares informed the Board of the various projects SJCCC has been working on the last couple of years to continue to protect the Centre from these cyber attacks.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Annual Meeting Recommendations           -APPROVED. (written)

Memorandum Response re Appointment of New Board Member (Ms. Katie Michaud) -PENDING.

Memorandum Response re Resignations (Ms. McEvoy-Robertson and Ms. Keays Irving) -PENDING.

CORRESPONDENCE
Thank You Card from Ms. Pauline James re Retirement Flowers – Noted.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Management Goals Year 2023-24 – Q1, Great River
OHT (GROHT) – Update, Good News Item (Employee Service Awards presentation) and Census Data.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 30 June 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for June 2023.    

GOVERNANCE COMMITTEE
In-Person Meetings – The next Board of Directors meeting on 03 October 2023 will be held in-person at Ontario Power Generation (OPG) in Cornwall. Lunch will be catered. The “Owl Labs” have been purchased to allow for a hybrid model.

Board of Directors – Interviews
The Board of Directors recommended to the Members of the Corporation that Mr. Marc Leduc
and Mr. Dennis Richer be appointed to the Board of Directors for a term of 3 years. 

Ethics and Mission Committee (vacant position) / Quality Improvement/Safety Committee (vacant position – Chairperson)
The Board of Directors approved the following changes to the Board Committees:

Committee                                                From                                               To 
Finance Committee                                  Mr. M. Despatie                             Mr. M. MacDonell  
                                                                  (Vice-Chairperson)                         (Vice-Chairperson) 

Quality Improvement/Safety                    Sister P. Cuddihy                           Mr. M. Despatie
Committee                                                (Chairperson)                                 (Chairperson)

Finance Committee                                                                                          Mr. M. Leduc

Finance Committee                                                                                          Mr. D. Richer

Ethics and Mission Committee                Sister P. Cuddihy                            Ms. K. Michaud

NEW BUSINESS
Policies to Revise
The Board of Directors approved the following policies as revised. 

-Board of Directors policy #2-a-3 re Directors’/Board Committee Members’ Code of Conduct
-Board of Directors policy #2-a-2 re Board of Directors

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of September was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) 

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall        -Deferred (construction in JMH)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

Board of Directors Photo – The Board group photo has not been updated in quite some time due to COVID-19 restrictions. A photo session will be organized.

The next regular Board of Directors meeting is scheduled for Tuesday, 03 October 2023 at 1200 hours. It will be a hybrid meeting. Location: Ontario Power Generation (OPG) Visitor Centre 2500 Second St. W. Cornwall, ON K6H 5K6

Summary of the June 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 27 June 2023.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Ministry of LTC Inspection Report, Accessibility for Ontarians with Disabilities Act, 2005 (AODA) – Desk Audit (desk audit is completed and SJCCC is 100% compliant), Good News Item (SJCCC residents participated in the Walk Weekend for the Alzheimer Society of Cornwall & District) and Census Data. Also discussed:

LSAA Declaration of Compliance ResolutionSchedule E re Form of Compliance Declaration is an annual requirement. There are two known exceptions indicated on Appendix 1.

BPSA Attestation Forms A and C – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Ministry.

HSAA Article 8 – Form of Compliance DeclarationHSAA Article 8 – Declaration of Compliance form is an annual requirement under the HSAA, an agreement with the Ministry.

The Board of Directors approved for signature the LSAA Declaration of Compliance, the Appendix C – Attestation (re Consultants) for 01 April 2022 to 31 March 2023” and “Schedule A to Attestation” and the HSAA Article 8 – Declaration of Compliance form.

ETHICS AND MISSION COMMITTEE
Spiritual Care – The Ethics and Mission Committee brought to the Board’s attention that Father Dumoulin will be celebrating his 50th anniversary as a Priest, and 20 years serving at St. Joseph’s Continuing Care Centre this year. A congratulatory letter will be drafted and signed by Mr. Desnoyers on behalf of the Board.

Standing Item: Annual Workplan – The Ethics and Mission Committee suggested that an optional meeting be added in June since the meetings in April and August are so far apart. 

The Board of Directors approved the workplan as revised. 

Policies to Review/Revise
The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions
-Corporate Policy #3-a-28 re Guidelines for Care at End of Life
-Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Appointment of Auditors 2023-2024 – KPMG

Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 30 April 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April 2023.    

Gym Update – An update on the construction of the new rehabilitation space was provided.

GOVERNANCE COMMITTEE
AdvantAge Ontario On-Demand LTC Board Governance Training for Groups – The Board of Directors has agreed to purchase the subscription in September. The Board Members will have 365 days from the start date to access the course.

Board Vacancies
The Board of Directors recommended to the Members of the Corporation that Ms. Katie Michaud be appointed to the Board of Directors for a three-year term ending in 2024.

There is one more vacant position on the Board of Directors that still needs to be filled. It was suggested to advertise in the church bulletins. Mrs. Lafrance-Allaire and Mrs. Robertson will reach out to the appropriate contacts.

Survey Results – Survey results were very favourable.

PUBLIC RELATIONS AND BRANDING COMMITTEE
Policy to revise
The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee as revised.

Standing Item: Annual Workplan – Remove the Auxiliary items from the Annual Work Plan.

The Board of Directors approved the Public Relations and Branding Committee workplan as revised.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

  • Self Reflection May 2023
  • EDI and Spiritual Care Activity Log
  • EDI Calendar
  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – The Senior Team and Managers have participated in this Session virtually. The Board of Directors would be interested in participating in this session in person at SJCCC. This session will be booked in the fall.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. Motion Needed to CHI – Resignations of Mrs. McEvoy-Robertson and Ms. Keays-Irving The Board of Directors recommended to the Members of the Corporation that the resignations of Ms. Victoria Keays Irving and Mrs. Bernadine McEvoy-Robertson be accepted.

The next regular Board of Directors meeting is scheduled for Tuesday, 05 September 2023 at 1200 hours via video conference due to COVID-19.

Summary of the May 2023 Board of Directors Meetings (Regular and Annual)

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 16 May 2023.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

CORRESPONDENCE
Annual Report to the Sponsor 2023 – During the Regular Board meeting, the Board Members completed together the Annual Report to the Sponsor 2023. This report is a yearly requirement from Catholic Health International. The collective responses will be sent to Catholic Health International by Administration.

CORPORATE LIAISON’S REPORT – This year marks the 350th anniversary of Jeanne Mance’s death. Specific events are being held to celebrate Jeanne Mance. A special program will be held at the Musée des Hospitalières de l’Hôtel-Dieu de Montréal during the month of May/June to recognize Jeanne Mance and her heritage. This program at the museum was organized in collaboration with the Religious Hospitallers of Saint Joseph.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Management Goals Year 2023-2024 (approved), Ministry of Long-Term Care (LTC) Inspection Report, Good News Item (Sister Rosalia Cobey Award ceremony was held on 26 April 2023 & the RHSJ Fund has a new operating name and logo) and Census Data. Also discussed:

Policy Approval
The Board of Directors approved the following policies as reviewed/presented:

-Corporate Policy #3-a-30 re Health and Safety Policy
-Recreation – Therapy Services – Volunteers Policy #16-a-165 re Reporting of Fitness to Drive.

The Board of Directors approved the report from Administration, including the Management Goals for 2023-2024.

ETHICS AND MISSION COMMITTEE
Policies to Review/Revise
The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations
-Corporate Policy #3-a-24 re Death with Dignity

Standing Item: Annual Workplan – Changes made to meeting dates.

The Board of Directors approved the Ethics and Mission Committee Workplan as revised.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2023 was approved by the Board of Directors.

Statement of Administrative Responsibility – Noted. This document will be sent to the Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2023 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

PROFESSIONAL ADVISORY COMMITTEE
Physician Reapplications 2023 – Dr. Yitemben’s Medical Staff reapplication has been reviewed by the PAC and was recommended for approval.

The Board of Directors reappointed Dr. Yitemben to the Medical Staff for 2023 with the privileges previously held.

GOVERNANCE COMMITTEE
Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer), Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Comprehensive Planning, Finance and Personnel Relations Committee, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of May was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for
Tuesday, 27 June 2023 at noon via video conference due to COVID-19.

Summary of the April 2023 Board of Directors Meeting

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 04 April 2023.

CORPORATE LIAISON’S REPORT – Sister Cuddihy shared that Sister Rose-Marie Dufault who was one of Catholic Health International’s founders passed away on 22 March 2023. She will be kept in our thoughts and prayers. 

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Expanding Rehabilitation Spaces – New Construction of
Therapy Room (The construction fundraising campaign “Stronger Together” has been
launched), Good News Item (AMPLIFI) and Census Data. Also discussed:

New COVID-19 Measures of LTC Homes – 31 March 2023 – Effective March 31, the Ministry of LTC has announced new COVID-19 measures for LTC homes. At St. Joseph’s Continuing Care Centre, there is no longer Asymptomatic Screen Testing (Rapid Antigen Testing) and Electronic screening at the front entrance. Only passive screening is required upon entry. Families continue to visit in the rooms only. The Prevention and Containment Funding Program has ended. 

Risk Management Review 2022-2023 The Board of Directors reviewed the Risk Management Plan 2022-2023

In order to increase the number of volunteers at the Centre, it was suggested publishing in the church bulletins diocese that testing is no longer required at SJCCC.

The Board of Directors approved the following policies as reviewed.

-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by SJCCC
-Corporate Policy #3-a-15 re Contracts – Affiliation Agreements
-Corporate Policy #3-a-18 re Contracts – Services and Projects

Deferred
-Corporate Policy #3-a-30 re Health and Safety Policy

EXECUTIVE COMMITTEE
Policy to Review
The Board of Directors approved Board of Directors policy #2-a-8 re Executive Committee as reviewed. 

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 28 February 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2023.    

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of April was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 16 May 2023 at 1200 hours via video conference due to COVID-19. The Annual Meeting will also be held on that day.