The regular monthly meeting of the Board of Directors was held on 04 March 2014. The following matters were discussed:

ADMINISTRATION REPORT

Mrs. Ruest’s report included follow-up information regarding Budget Advocacy, Long-Term Care Compliance, and Census data. Also discussed were:

Health and Safety Policy – The required review of this Corporate Policy has taken place. The Board of Directors approved the policy as presented.

Catholic Health Alliance of Canada (CHAC) Annual Conference – This conference will be held in Ottawa this year from April 30th to May 2nd.

Long-Term Care Service Accountability Agreement (L-SAA) – The “Declaration of Compliance” was approved by the Board of Directors in order to meet the requirements of the L-SAA.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Both operations are close to budget. Sick leave costs are high. The Board of Directors approved the Financial Statements for the period ending 31 January 2014 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2014. This document no longer needs to be referred to the Members of the Corporation.

Budget Presentation / Operating and Capital Plan 2014-15 – Mrs. Ruest presented the Operating and Capital Plan for 2014/15 including the notes and assumptions in the budget document. The budget has been balanced without cutting services. Mrs. Ruest advised the Board, however, that the plan is a living document which could be subject to change once funding allocations are announced. The proposed budget has been reviewed by the Fiscal Advisory Committee as well as the Finance Committee.

The Board of Directors recommended to the Members of the Corporation the Operating and Capital Plan 2014-15 as follows:

Operating

-Hotel Dieu Hospital (Complex Continuing Care) $8,997,620 with a surplus of $8,825; and

-St. Joseph’s Villa (Long-Term Care) $12,193,941 with a surplus of $13,281;

(For a combined surplus for the Centre of $22,206);

Capital

-Combined for Hotel Dieu Hospital and St. Joseph’s Villa: $262,000.

AUXILIARY REPORT

Mrs. Lamond highlighted the following items of her report: Genie Wish, Garage and Bake Sale on May 3rd, and her retirement from the Board of Directors. Ms. MacLennan thanked Mrs. Lamond on behalf of the Board of Directors and the Corporation for hers and the Auxiliary’s much appreciated ongoing efforts.

FISCAL ADVISORY COMMITTEE

Operating Plan 2014-15 – The Committee met to review and discuss the hospital’s 2014-15 Operating Plan.

EDUCATIONAL OPPORTUNITIES – The Education Calendar for March 2014 was circulated to the Board of Directors for information.

he regular monthly meeting of the Board of Directors was held on 04 February 2014.  During the meeting, the following matters were discussed:

ADMINISTRATION REPORT

Mrs. Ruest’s report included information regarding the Sister Cobey Award, Employee Service Awards, the Champlain Local Health Integration Network (LHIN) Long-Term Care Liaison Committee, and Census data.  Also discussed were:

Accountability Agreement – The Centre has received a 60-day notice from the Local Health Integration Network (LHIN) that we will be entering into an Accountability Agreement for 2014/15.  This is an annual process.

Fire Safety – The tragedy in the nursing home in L’Isle-Verte, Quebec has brought fire safety to the forefront.  Mrs. Ruest reported that our entire building is sprinkler-protected.  Monthly fire drills are held for all three shifts.  A response time paper exercise based on staffing was completed in Fall 2013 whereby it was determined that our response time in a fire situation is better that the available time.

Ontario Budget / Advocacy – Our member associations, the Ontario Hospital Association (OHA) and the Ontario Association of Non-profit Homes and Services for Seniors (OANHSS) are both actively participating in pre-budget advocacy strategy.  The OHA is calling for the Government to create a comprehensive health system capacity plan to address increasing service pressures and inform decision making.  OANHSS has prepared key recommendations to the Government to address the following challenging needs in the Long-term Care sector:  physical acuity, prevalence and growth in mental health diagnoses, and aggressive behaviours.  There was consensus by the Board that a letter be sent to Mr. Jim McDonell, MPP, to inform him of the pressing funding and services issues which should not be ignored.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE

Financial Statements – Both operations are on budget.  Sick leave continues to be a concern.  The Board of Directors approved the Financial Statements for the period ending 31 December 2013 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November and December 2013 and referred them to the Members of the Corporation for information.

KPMG Audit Planning Report – The KPMG Audit Planning Report was reviewed and approved by the Finance Committee.

Budget for 2014/15 – The Budget will be presented to the next Finance meeting.  The Hospital Annual Planning Submission (HAPS), a planning document to assist with negotiations with the Local Health Integration Network (LHIN) is due 14 February 2014.  This allows approximately six weeks for discussion prior to finalization of the Hospital Service Accountability Agreement.

AUXILIARY REPORT

Mrs. Lamond highlighted the following items of her report:  Annual General Meeting of Auxiliary on March 20^th, Genie Wish, Valentine’s Day Gift Shop Draw, and $25,000 donation to St. Joseph’s Continuing Care Centre.

Mrs. Lamond was thanked for the generosity and hard work of the Auxiliary members.

MEDICAL ADVISORY COMMITTEE

Medical Staff Reapplications – Drs. Foley, Reen and Shah were reappointed to the Medical Staff for 2014 by the Board of Directors.

EDUCATIONAL OPPORTUNITIES – The Education Calendar for February 2014 was circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 04 March 2014 at noon in the Boardroom.