The regular monthly meeting of the Board of Directors was held on 16 May 2018. The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).
CORPORATE SISTER LIAISON’S REPORT – Ms. MacLennan noted the passing of Mrs. Françoise Bryan, wife of Rev. Mr. Gordon Bryan who sat on this Board of Directors for more than 40 years. Fran was an active volunteer in our Gift Shop and will be missed. Flowers will be sent on behalf of the Board of Directors and Staff.
REPORT FROM ADMINISTRATION
Mrs. Lafrance-Allaire’s report included Sub-acute Capacity Planning Status Report (recognition of SJCCC efforts by Local Health Integration Network), Management Goals and Objectives for 2018-19; Hospital Service Accountability Agreement (HSAA) amendment updating both our base and one-time funding; Public Posting of Long-Term Care Home Performance (on Ministry’s public website, indicating four performance levels), Good News Item (letter of congratulations from Ms. Chantal LeClerc for achieving Silver status in the Healthy Foods in Champlain Hospitals Initiative), and Census Data. The Board of Directors approved the report from Administration, including the Management Goals and Objectives for 2018-19, and the Hospital Service Accountability Agreement (HSAA) amendment.
QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Balanced Scorecard – Comfort rounds will be implemented during the summer months. These include frequent checks on residents and patients (once per hour); and result in less call bells being used, and increased resident/patient satisfaction.
Dr. Randlett also noted that there were no communicable diseases or outbreaks in the last year.
Critical Incident Analysis 2017 – The report was reviewed by the Committee and the Board.
ETHICS AND MISSION COMMITTEE
Values Integration Appraisal (VIA) – Mr. David Levangie, Ms. Lucie Lombardo and Ms. Kim Roberts, VIA Appraisers, were welcomed to this meeting as guests. They were at the Centre to review our operations, ensuring values in the Catholic health care which the Centre provides.
Movie: The Last Breath – Mrs. Lafrance-Allaire has reached out to the filmmaker to inquire about the feasibility of additional viewing options in our community.
Policy Review – The Board of Directors approved two Corporate Policies as reviewed (no changes):
-Corporate Policy #3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions; and
-Corporate Policy #3-a-28 re Guidelines for Care at End of Life.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2018 was approved by the Board of Directors.
Statement of Administrative Responsibility – This statement describes the roles of Administration and the Audit Committee with respect to year-end financial statements. The statement was approved by the Board of Directors at the Annual Meeting and referred to the Members of the Corporation for information.
Draft Audited Financial Statements – These were presented and recommended for approval at the Annual Meeting.
Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.
PROFESSIONAL ADVISORY COMMITTEE
Naloxone Nasal Spray – This drug is now available through our Pharmacy and will be of value in the treatment of opioid overdose.
GOVERNANCE COMMITTEE
Resignation of Ms. Valerie Doré, Vice-chairperson of the Board — The Board of Directors accepted with regret Ms. Doré’s resignation which will be effective 21 May 2018. Mr. Desnoyers thanked Ms. Doré for her expertise and many hours of dedication and work for our Centre, and wished her well in her endeavours.
Board Member / Committee Member / Officers Appointment — In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson and Mr. Mathieu Despatie, Vice-chairperson), and Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval. Annual reports from the Chairperson, Executive Director, and Medical Directors Dr. Patel and Dr. Foley were also presented, approved and forwarded to the Members of the Corporation.
Executive Director’s Performance Appraisal – This electronic process will be initiated by Catholic Health International (CHI).
Governance Committee Terms of Reference – The Board of Directors approved a minor revision regarding frequency of meetings.
EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for May/June 2018 and Governance educational opportunities were circulated to the Board of Directors for information.
The next regular Board of Directors meeting is scheduled for Tuesday, 26 June 2018 at noon in the Boardroom.