The regular monthly meeting of the Board of Directors was held on 03 October 2023.

SPECIAL PRESENTATION – RETIREMENT OF MS. KIM GILLET – Ms. Gillet has retired after 37 years with the Religious Hospitallers of St. Joseph. We are extremely grateful that she will remain with us until 31 December 2023, and support SJCCC with various projects such as CARF Accreditation, Performance Evaluations, etc. Mrs. Lafrance-Allaire thanked Ms. Gillet for her dedication, hard work and support. The Board of Directors presented Ms. Gillet with gifts. Ms. Gillet thanked the Board of Directors for the gifts and the rewarding years she has had at St. Joseph’s Continuing Care Centre.

Mr. Leduc, Mrs. Michaud and Mr. Richer’s appointments have been approved by the Members of the Corporation. The written letters should be emailed soon. All three Board Members are now able to vote.

Memorandum Response re Appointment of New Board Member (Ms. Katie Michaud) -APPROVED. (verbal)

Memorandum Response re Resignations (Ms. McEvoy-Robertson and Ms. Keays Irving) -APPROVED. (verbal)

Memorandum Response re Appointments of New Board Members (Mr. Marc Leduc & Mr. Dennis Richer) -APPROVED. (verbal)

Mrs. Lafrance-Allaire’s report included: Great River OHT (GROHT) – Update, Good News Item
(heartwarming testimonies of patients that have benefited from our HDH services) and Census
Data. Also discussed:

Hospital Parking Directive – The Board of Directors accepted the Hospital Attestation of Compliance with Hospital Parking Directive re 01 September 2022 – 31 August 2023 as presented.

Policy Approval – The Board of Directors approved the following policies as reviewed/revised.

-Corporate Policy #3-a-66 re Privacy Breach Management
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

Quality Assurance Scorecard 2023-24 (Q1) – Resident and patient surveys are now being conducted on a quarterly basis rather than annually. This new process will allow the facility to address any concerns identified through the surveys in a more timely manner.

Falls – In order to improve the number of falls in the Centre, a new Task Force Committee around falls has been established.

Annual Workplan – The workplan was revised under section “Duties” that states “Reports at each regular meeting of the Board, current information about the quality of services provided by the Centre and its Medical Staff”. This section has been revised to say “Reports to the Board after each committee meeting with current information about services provided”.

The Board of Directors approved the Quality Improvement/Safety Committee workplan as revised. 

Annual Ethics Symposium – “Health System Transformations” November 2-3, 2023 – The invitation was sent to the Ethics and Mission Committee. It was requested that the invitation be extended to the Board of Directors.

Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 31 August 2023 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for July and August 2023.    

Gym Update – Due to unforeseen issues, the construction project is currently estimated at 10% over budget. The project timeline is on track and the front entrance is expected to open back up towards the end of October.

AdvantAge Ontario Online Learning Hub – The Board Members were reminded that the AdvantAge Ontario Online Learning Hub is open and active. The learning sessions are very interesting so far.

Educational Opportunities

  • AdvantAge Ontario Online Learning Hub

Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

  • 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Deferred 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 07 November 2023 at 1200 hours via video conference.

Summary of the October 2023 Board of Directors Meeting