The regular monthly meeting of the Board of Directors was held on 03 February 2015.
BUSINESS ARISING FROM THE MINUTES
Membership Response to Board re Medical Staff Bylaw Amendments: Change to Professional Advisory Committee – Pending.
Mrs. Ruest’s report included information on Good News Items (Sister Rosalia Cobey Award, Employee Service Awards), and Census data. Also discussed were:
Ontario Association on Non-profit Homes and Services for Seniors (OANHSS) Pre-budget Advocacy – OANHSS has provided information to be used in the pre-budget advocacy efforts. The information highlights key recommendations and has been shared with Mr. Jim McDonell, Member of Provincial Parliament (MPP), and it will also be shared with our Residents’ Council and others in an effort to garner more support.
Policy: Procurement Code of Ethics – This policy has had minor revisions and was recommended by the Leadership and Partnerships Team for approval. The Board of Directors approved Corporate Policy #3-a-90 re Procurement Code of Ethics as presented.
QUALITY IMPROVEMENT / SAFETY COMMITTEE
QI Initiatives / Use of Antipsychotics in Long-Term Care (LTC) – The atypical use of antipsychotics in LTC continues to decline.
ETHICS AND MISSION COMMITTEE
The numerous Spiritual Care, Public Relations and Branding events were noted.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE
Management Fiduciary Statement –The Board of Directors approved the Management Fiduciary Statement for the month of December 2014.
Update on Redevelopment Project – The zoning amendment application has been received by the City of Cornwall. A notice of the application was published in the Standard-Freeholder on 17 January 2015. The application will be reviewed at the Planning Advisory Committee meeting on 17 February 2015. Mr. Ingram has met with HSP Engineering to begin specifications for the parking lot in preparation for the tender.
Analysis of Sick Time – This report was reviewed by the Finance Committee. The Committee has asked Administration to obtain some comparators with other facilities or surveys. A plan to improve attendance management will be presented to the CPFPRC. The budget will be adjusted to realistically reflect sick time.
Financial Statements – Mr. Desnoyers reviewed the financial statements. Sick costs and overtime are over budget in both operations. The hospital funding letter from the Ministry of Health and Long-Term Care was received on 20 January 2015. The Board of Directors approved the Financial Statements for the Nine Months Ended 31 December 2014 as presented.
KPMG Audit Report – This report was available for information.
Capitalization Threshold – The Board of Directors approved a motion that the capitalization threshold for the purchase of fixed assets be increased from $1,000 to $5,000.
Goods and Services Tax / Harmonized Sales Tax Expanded Rebate – KPMG has informed the Centre that Revenue Canada has denied our claim for an expanded rebate for Long-Term Care. The Board is considering its options in light of this decision.
Activities – Auxilians have been very busy with the Genie Wish, planning the Annual General Meeting, casino trips, in the Gift Shop and with the sale of HELPP Tickets.
Mrs. Ruest’s Performance Evaluation – The Committee discussed the very positive results from Mrs. Ruest’s performance evaluation by Board Members. Mrs. Ruest’s retirement and recruitment timelines and process were also discussed.
EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for February 2015 and Governance educational opportunities were circulated to the Board of Directors for information.
The next regular Board of Directors meeting is scheduled for
Tuesday, 03 March 2015 at noon in the Boardroom.