REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 December 2015.

EDUCATION SESSION
Financial Statements – Mrs. Ruest provided a very informative overview of the financial statements including the components of the Statement of Financial Position and the Statement of Operations.

CORRESPNDENCE
Thank You Card from Frances Campeau (Dietary) – This card was received for flowers sent by the Centre to Ms. Campeau upon her retirement.

CHAIRPERSON’S REPORT
Mr. John R. Haslehurst – Ms. MacLennan announced the death of the former Executive Director of The Religious Hospitallers of St. Joseph Health Centre of Cornwall, John Haslehurst, on 20 November 2015. A donation has been made in his memory on behalf of our Board and Staff to the Alzheimer Society.

Lights of Hope 2015 Campaign – Ms. MacLennan invited all Board Members to respond to the campaign letter which was mailed to them, and reminded all that the Lighting Ceremony will take place on December 8th at 1330 hours in Jeanne Mance Hall.

CORPORATE SISTER LIAISON’S REPORT
Bishop — Bishop Marcel Damphousse of Alexandria-Cornwall Diocese has been appointed the new bishop of the Diocese of Sault Ste. Marie, effective in the New Year. There is no word on his successor.

REPORT FROM ADMINISTRATION – Mrs. Ruest’s report included Flu Vaccination, Good News Item (Inter-generational endeavour with St. Anne Catholic School – Junior and Senior Kindergarten class visits) and Census data. Also discussed were:

Fire Emergency Exercise – A mock fire emergency exercise was carried out at the Centre on November 20th. This is a requirement of the Ontario Fire Marshall, must be approved by the local Chief Fire Official, and must reflect a situation in which there would be minimum staffing in the building. Our scenario was a fire in a patient room on Macdonell House, Complex Continuing Care Level 1, at 0200 hours. The time taken to evacuate everyone from the unit to a point of safety was just under 15 minutes – well under the calculated maximum evacuation time for the unit of 105 minutes. We were very grateful to have the oversight of the Cornwall Fire Department for this exercise and the participation of nursing students and instructors from St. Lawrence College as both “patients” and observers.

Smoke-free Ontario Act – Effective 01 January 2016, this legislation will require that a designated smoking area on the hospital property be provided. There are presently two smoking areas on the property: one at the front and one at the back of the property. We are presently compliant with the Act, except for some signage which we will provide.

Multigenerational Programme – Two visits by the young students from St. Anne Catholic School have been made to our Centre so far. The children have been well received and both students and residents are enjoying this interaction programme.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Health and Safety Review – The Third Party Health and Safety Review has been completed and the results were very favourable at 87 percent.

SJCCC Dashboard – Mrs. Ruest presented an instructional video to the Committee of the Centre’s new dashboard. The dashboard is an in-house computer programme that will improve communication and resident/patient services.

Committee Membership – Dr. M.D. Cox was appointed to the QI/Safety Committee by the Board of Directors.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of October 2015 was approved by the Board of Directors.

Parking Lot at 27 York Street – This project was completed on 20 November 2015.

Financial Statements – Mr. Desnoyers reviewed the statements. He noted that a payment on the debenture in October resulted in a reduced cash position. There were no other major variances for the month and the Centre remained on budget. There were improvements in sick time. The Financial Statements for the period ended 31 October 2015 were approved by the Board as presented.

AUXILIARY REPORT
Snowflake Bazaar – Ms. Payette reminded all of the upcoming Bazaar on December 3rd.

PROFESSIONAL ADVISORY COMMITTEE (PAC)
Electronic Medical Records (EMRs) – There was an informative presentation by Mr. Soares of Information Technology to the PAC. EMRs will be implemented across the Province in the near future. The PAC requested that this item be incorporated in the Capital Budget submission for 2016-17.

Retirement of Dr. Raymond Gatien – Dr. Gatien has indicated that he will cease taking on new patients as of 01 December 2015 and will retire on 01 January 2016.

Dr. Gilles Laferriere – Dr. Laferriere has applied for Medical Stall privileges. His application is complete. The Board of Directors appointed Dr. Laferriere to the Associate Staff.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for December 2015 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for
Tuesday, 09 February 2016 at noon in Jeanne Mance Hall.

VISIT OUR WEBSITE AT: www.sjccc.ca

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 03 November 2015.

PRESENTATION
Senior-friendly Hospital (SFH) – Mrs. MacInnis explained this provincially-lead hospital strategy and presented the initiatives and the results which are reported quarterly to the Local Health Integration Network (LHIN). The goals of the SFH initiatives are to enhance the care of seniors and reduce their risk of functional decline during hospital stay, help get seniors back home sooner and healthier, improve ability for seniors to live independently and stay out of hospital, improve the use of healthcare dollars and reduce the number of seniors becoming Alternate Level of Care (ALC) in acute care by helping to transition seniors to the right place after a hospital stay.

CORRESPNDENCE
Thank You Card from Dr. Cox and Family re Death of Mrs. Margaret Cox – This card was received for flowers sent at the time of Mrs. Cox’s death. Dr. Cox was the Medical Director of St. Joseph’s Villa for many years, and also a member of the Quality Improvement Committee.

Thank You Card from Mr. Tayhak Ly, Nursing Student – In this card, Mr. Ly sends this appreciation to the staff for his enjoyable clinical rotation at our Centre.

CHAIRPERSON’S REPORT — Ms. MacLennan indicated that a meeting of the Ad Hoc Committee to recruit a new Executive Director will soon be held.

REPORT FROM ADMINISTRATION — Mrs. Ruest’s report included Flu Vaccination, Good News Item (Inter-generational endeavour with St. Anne Catholic School – Junior and Senior Kindergarten class visits) and Census data. Also discussed:

Physician-assisted Death – The recently-published Physician-assisted Death Position Paper from the Catholic Health Alliance of Canada (CHAC) was appended to Mrs. Ruest’s report for information. The CHAC is opposed to physician-assisted death in any form and had an opportunity to set out its position on physician-assisted death to the Supreme Court of Canada as an intervener in advance of the Carter v. Canada decision. The CHAC is now focussing efforts to influence, through dialogue and education, the public debate, consultation and discussion of laws and regulations during the period leading up to 06 February 2015. Our goal will be to enhance our Palliative Care efforts at St. Joseph’s Continuing Care Centre.

Fire Emergency Exercise – A mock fire emergency exercise will be carried out at the Centre on 20 November 2015. The exercise is a requirement of the Ontario Fire Marshal, must be approved by the local Chief Fire Official, and must reflect a situation in which there would be minimum staffing in the building. This year, the scenario will be a night-time fire in a patient room on Macdonell House in Complex Continuing Care. Nursing students will pose as the patients in the evacuation.

Mandatory Staff Training – Four-hour education sessions will be offered during the month of November. Topics such occupational health and safety, fire safety, and diversity will be covered. All staff must attend one session.

Mission Week – Tea with the Sisters will be held 03 November 2015 at 1400 hours in the Gathering Space. The occasion provides an opportunity for fellowship and to give thanks our religious founders and local religious orders.

Annual Memorial Service – This memorial service on Friday, 06 November 2015 at 1400 hours will be for residents, patients and staff members who have passed away in the past year.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of September 2015 was approved by the Board of Directors.

Parking Lot at 27 York Street — Work on the parking lot is progressing well. Curbing and landscaping are underway.

Financial Statements – Both operations forecast a surplus at year end. The Financial Statements for the period ended 30 September 2015 were approved by the Board as presented.

2016-2019 Long-Term Care Home Accountability Planning Submission (LAPS) – Mrs. Ruest presented the LAPS which is mainly a narrative description of the service plan for our Long-Term Care delivery for the years 2016-2019. The Board approved the plan and that it be submitted to the Ministry of Health and Long-Term Care.

2016-2017 Hospital Accountability Planning Submission (HAPS) – This draft document is due in November and will allow the Local Health Integration Network (LHIN) more time for their review. The Board of Directors agreed with the assumptions for Revenue and Expense Inflationary Increases presented.

 
AUXILIARY REPORT – Ms. Payette reported that the Hospital Auxiliaries of Ontario (HAAO) East Fall Conference was excellent.

PROFESSIONAL ADVISORY COMMITTEE
Tuberculosis Screening in Long-Term Care – The information has been received from Dr. Roumeliotis, Medical Officer of Health, and will be implemented. Centre policies will be revised accordingly.

Corporate Policy re Disagreement with a Physician’s Orders – This policy, revised to include the Nurse Practitioner, was approved by the Board of Directors.

Nurse Practitioner (NP) – Ms. Christianne Godard, NP has submitted her resignation, effective 01 December 2015. The recruitment process for a new NP will be started immediately.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for November 2015 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for
Tuesday, 01 December 2015 at noon in Jeanne Mance Hall.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 06 October 2015.

BUSINESS ARISING FROM THE MINUTES
Evaluation of Board and Board Chairperson – Further to discussion at the last meeting, it was confirmed that processes are in place for the annual evaluation of the Board, Board Chairperson and Executive Director.

CHAIRPERSON’S REPORT — Ms. MacLennan requested Board Member volunteers for the Ad Hoc Committee to recruit a new Executive Director. Interested Board Members may submit their name to either Ms. MacLennan or Ms. Surch. Two have already volunteered.

REPORT FROM ADMINISTRATION — Mrs. Ruest’s report included “Healthy Foods in Champlain Hospitals” (update), Good News Items (receipt of donation from Royal Canadian Legion) and Census data. Also discussed was:

Management Goals 2015-2016 Update – Mrs. Ruest noted the achievements and progress for each goal.

ETHICS AND MISSION COMMITTEE
Public Relations / Branding – The Board of Directors noted the many upcoming activities, cultivating volunteers and also relations with our external partners. One example is the Lights of Hope Ceremony where Cogego and the Holy Trinity Choir will be present at the Lighting Ceremony celebrations in early December. Many residents and family members attend, and then the ceremony is broadcast on cable television into in the community during the Christmas season. The Nineties Club is another example.
 
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of August 2015 was approved by the Board of Directors.

Financial Statements – Mrs. Ruest presented the Financial Statements. A significant change to the balance sheet was prepaid insurance. The Financial Statements for the period ended 31 August 2015 were approved as presented.

AUXILIARY REPORT – The Hospital Auxiliaries of Ontario (HAAO) East Fall Conference will be held at the Carleton Place and District Memorial Hospital. Eight delegates from our Auxiliary will attend. Speakers will be Kathie Donovan and Dr. Marty White. Preparations for the December 3rd Snowflake Bazaar continue.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for October 2015 and Governance Educational Opportunities were circulated to the Board of Directors for information.

COMMUNITY ENGAGEMENT SURVEY – The Governance Centre of Excellence will launch a Community Engagement Survey on 26 October 2015 in which Board Members can participate anonymously. The survey link information will be e-mailed to Board Members as soon as it becomes available.

The next regular Board of Directors meeting is scheduled for
Tuesday, 03 November 2015 at noon in Jeanne Mance Hall.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 08 September 2015.

EDUCATION SESSION: “Healthy Foods in Champlain Hospitals” — Mrs. Ruest explained that our Centre had recently joined this new initiative for healthier retail food. A regional programme has been initiated for all hospitals in the Champlain Local Health Integration Network (LHIN) whereby hospitals must attain a bronze level by 31 December 2015. Tools and kits are available. The changes will not impact resident and patient meals – only the sales in the Café and Gift Shop. There will be positive effects for those who purchase foods in the Centre.

CHAIRPERSON’S REPORT — Ms. MacLennan thanked Board Members for having completed and returned the evaluations which were distributed at the Annual Meeting. She outlined the results. Information will be sought as to how other member organizations of Catholic Health International (CHI) evaluate the Board and Board Chairperson.

CORPORATE SISTER LIAISON’S REPORT
Jeanne Mance – Sister Cuddihy indicated she was privileged to attend on Sunday, September 6th, a special Mass at Notre Dame Basilica in Montreal for Jeanne Mance, Foundress of Hotel Dieu Hospital (Montreal).

ADMINISTRATION REPORT — Mrs. Ruest’s report included “Healthy Foods in Champlain Hospitals” (previously mentioned above), Good News Items (two thank you notes), Physician-assisted Dying (two representatives will attend a conference in Waterloo for faith-based organizations), Dementia Awareness Month (September) and Census data. Also discussed were:

Resident Quality Inspection (RQI) – Mrs. Ruest reported that a team of inspectors from the Ministry of Health and Long-Term Care was in our facility two weeks in July to complete our annual RQI. The final report was received on 21 August 2015. Mrs. Ruest reviewed the plan of corrective action.
Policy Review – The following policies were approved by the Board of Directors with the only change in each being the revised Mission Statement:
-Board of Directors Policy #2-a-30 re Policy on Open Board Meetings;
-Board of Directors Policy #2-a-3 re Directors’ / Board Committee Members’ Code of Conduct;
-Board of Directors Policy #2-a-8 re Executive Committee; and
-Corporate Policy #3-a-60 re Orientation Programme for Board Members and Members of Board Committees.

EXECUTIVE COMMITTEE
Request for Tender for Reconstruction for 27 York Street Parking Lot (Phase II) – Due to time constraints, it was necessary for the Executive Committee to deal with this matter. The Executive Committee approved that the tender for the reconstruction of the 27 York Street Parking Lot be awarded to Cornwall Gravel Co. Ltd. Work on the parking lot started today and will last approximately five weeks.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the months of June and July 2015 was approved by the Board of Directors.

Financial Statements – Mr. Desnoyers noted there were no major changes in financial position for both operations. Both operations forecast a surplus at year end. Sick costs continue to be monitored.

AUXILIARY REPORT – Ms. Payette reported that the casino trips and Gift Shop are doing well. Preparations are underway for the December 3rd Snowflake Bazaar.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for September 2015 and Governance Educational Opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for
Tuesday, 06 October 2015 at noon in Jeanne Mance Hall.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 23 June 2015.

EDUCATION SESSION: “Your Health System” – Mrs. Ruest explained that the Canadian Institute for Health Information (CIHI) has re-launched their public website “Your Health System” at www.yourhealthsystem.cihi.ca which contains Quarter 4 of 2013/14 national, provincial, regional and facility data of 44 key health indicators in various domains. The database contains nine Long-Term Care indicators which Mrs. Ruest highlighted for St. Joseph’s Villa.

CHAIRPERSON’S REPORT — Ms. MacLennan provided a summary of the Catholic Health International (CHI) Leadership Council which she and Mrs. Ruest attended in Montreal in April. Father Francis Morrissey spoke about Canonical Law, charism, “The Francis Effect”, and “Works of Catholics”.

CORPORATE SISTER LIAISON’S REPORT
170th Anniversary – On June 24th, Hotel Dieu Hospital in Kingston will honour the 170th anniversary of the Religious Hospitallers of St. Joseph in a small ceremony at which a commemorative plaque will be dedicated.

Special Mass for Jeanne Mance — On Sunday, September 6th, a special Mass for Jeanne Mance, Foundress of Hotel Dieu Hospital in Montreal, will be held at Notre Dame Basilica.

ADMINISTRATION REPORT
Mrs. Ruest’s report included “Your Health System” (previously covered under section 1 of these minutes), and Census data. Also discussed were:

Accreditation – Mrs. Ruest was pleased to report that the Centre had received a three-year Accreditation Award. The full report is available electronically. A Quality Improvement Plan in response to the recommendations is due within ninety days. All areas of improvement will be implemented and can be easily achieved.

In their report, the surveyors noted the Centre’s rich history in the Catholic faith built on the dedicated service of the Sisters who founded the Centre – a culture which continues to be supported in the facility.

ETHICS AND MISSION COMMITTEE
Committee Membership – The Board of Directors appointed Ms. Amélie Gove, Resident and Patient Relations Advisor to the Ethics and Mission Committee.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the months of April and May 2015 was approved by the Board of Directors.

Analysis of Paid Sick Time – Mr. Desnoyers explained this data for the calendar year 2014 in Complex Continuing Care and Long-Term Care, with Union, Non-union and Combined totals. Many of the illnesses are long-term in nature. He noted that other institutions have experienced the same challenges and similar rates. Efforts will continue to reduce sick time.

Redevelopment of 27 York Street – The City of Cornwall is reviewing the Site Plan Control Application and has discussed a few items with HSP Engineering. ESP Engineering will confirm any required changes to the Site Plan with the City of Cornwall.

Financial Statements – Mr. Desnoyers noted there were not many variances between the April and May statements and, therefore, focussed on the May Financial Statements. Both operations forecast a surplus at year end. Sick costs continue to be in excess of budget and will be monitored on an ongoing basis. The Board of Director approved both sets of Financial Statements for the periods ended 30 April 2015 and 31 May 2015 as presented.

GOVERNANCE COMMITTEE
New Board Member – Mrs. Yollande Laperle’s appointment to the Board of Directors was recommended to the Members of the Corporation.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for June 2015 and Governance educational opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for
Tuesday, 08 September 2015 at noon in Jeanne Mance Hall.

The regular monthly meeting of the Board of Directors was held on 19 May 2015. The Annual Meeting of the Board was held immediately following the regular meeting (see Governance Committee section). In addition, a Mission and Strategic Planning Day was held 29 May 2015 (see end).

CORRESPONDENCE
Thank You Card from Suzanne Duchesne re Death of her Mother, Beverly St. Jean – This appreciation card, for flowers sent, was noted by the Board of Directors.

ADMINISTRATION REPORT
Mrs. Ruest’s report included Good News Items (Volunteer Appreciation Tea, Volunteer Service Awards, Brenda Petersen receives Catholic Health International Volunteer Excellence Award), and Census data. Also discussed were:

French Language Services – Le Réseau des services de santé en français and the Champlain Local Health Integration Network (LHIN) have advised that our French Language Services Designation Plan was approved by the LHIN Board and recommended for approval to the Office of French Language Services of the Ontario Ministry of Health and Long-Term Care.

Attestation – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedule must be filed with the Champlain LHIN. The Board approved a motion that “Appendix C – Attestation” for 01 April 2014 to 31 March 2015 be approved for signature.

Nineties Club – The Nineties Club celebration was held last week. Twenty new members were inducted into the Nineties Club. A total of 267 have been inducted since the first celebration in 1999.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2015 was approved by the Board of Directors.

Statement of Administrative Responsibility – This statement describes the roles of Administration and the Audit Committee with respect to year-end financial statements. The statement was approved by the Board of Directors and referred to the Members of the Corporation for information.

Draft Audited Financial Statements – These were recommended for approval at the Annual Meeting.

GOVERNANCE COMMITTEE
In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Ex-officio Members, and changes to Board Committees. An amendment to the Administrative Bylaw regarding an attendance requirement for Board Members was also proposed. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for June 2015 and Governance educational opportunities were circulated to the Board of Directors for information.

MISSION AND STRATEGIC PLANNING DAY
This day was held 29 May 2015 at which time the Board of Directors and Leadership Team participated in a missioning ceremony. Strategic planning was carried out during the afternoon at which time revised Mission, Vision and Values, and Strategic Directions were recommended to the Members of the Corporation for approval.

The next regular Board of Directors meeting is scheduled for
Tuesday, 23 June 2015 at noon in Jeanne Mance Hall.

Accreditation News

St. Joseph’s Continuing Care Centre has been awarded a three-year Accreditation by CARF International. This accreditation award is in accordance with CARF Person-Centred Long-Term Care program standards.

This accreditation decision represents the highest level of accreditation that can be awarded to an organization and demonstrates our substantial conformance to the CARF standards.

CARF is an independent, non-profit accrediting body whose mission is to promote the quality, value and optimal outcomes of services through a consultative accreditation process that centres on enhancing the lives of the persons served.

Bonnie Ruest
Executive Director

The regular monthly meeting of the Board of Directors was held on 07 April 2015.

BUSINESS ARISING FROM THE MINUTES
Membership Response to Board re Medical Staff Bylaw Amendments: Change to Professional Advisory Committee – The Members of the Corporation corresponded on 27 February 2015 that they have sanctioned and confirmed the Medical Staff Bylaw amendments recommended by the Board of Directors pertaining to the Professional Advisory Committee.

Strategic Planning Session / Missioning Day – This day will be held 29 May 2015.

ADMINISTRATION REPORT
Mrs. Ruest’s report included information on Management Goals and Objectives – 2014-2015 (review of), French Language Services (Designation Plan recommended by Champlain Local Health Integration Network’s Board), Member of Provincial Parliament, Jim McDonell, visit to our Centre (on March 13th), Good News Items (1-donation of $25,000 to Centre by Auxiliary; 2-Sister Rosalia Cobey Award Recipient for 2015 was Mrs. Wendy MacInnis, Director of Nursing in Complex Continuing Care, and the runner-up was Mrs. Shawna Vivarais, Recreation Programmer in Long-Term Care), and Census data. Also discussed:

Management Goals 2015-2016 – Mrs. Ruest explained the proposed Management Goals for 2015-2016, as recommended by the Leadership and Partnerships Team. These were approved by the Board of Directors.

Mrs. MacInnis noted that there is much information (live data, comparators) at the nurses’ fingertips as a result of the new dashboard set up at each nursing unit.

Hospital Service Accountability Agreement (HSAA) – The Champlain Local Health Integration Network (LHIN) has provided an amending agreement to our HSAA, extending the terms and conditions of the existing agreement to 31 March 2016. Mrs. Ruest reviewed the schedules, indicating areas where our Centre has performance indicators. The HSAA’s funding allocation ties in with the budget. The Board of Directors approved a motion that the HSAA 2008-2016 be signed.

Long-Term Care Service Accountability Agreement (LSAA) – Completion of Schedule E – Form of Compliance Declaration is an annual requirement under the LSAA with the Champlain LHIN. Our Centre is in compliance with the requirements. The Board approved a motion that the Form of Compliance Declaration be signed.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Critical Incident Analysis 2014 – As a result of ongoing efforts, the restraint statistics continue to decline.

Quality Improvement (QI) Plan – 2015-2016 – A QI Plan for Complex Continuing Care (CCC) and for Long-Term Care (LTC) was circulated with the minutes. The Board of Directors approved both plans for 2015-2016 as presented.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Update on Redevelopment of 27 York Street – The zoning amendment application has been approved by the City of Cornwall. The next step is the site plan control application which is being reviewed by HSP Engineering prior to submission to the City.

Financial Statements (Jan. and Feb. 2015) – A slight surplus at year end is anticipated for Long-Term Care. Sick time has increased in both operations. Management has been asked to analyze comparators. The Attendance Management policy is being updated. The January and February 2015 Financial Statements for the months ending 31 January 2015 and 28 February 2015 were approved as presented.

Corporate Procurement Policy – There were no changes in the Approval Authority Schedule. The policy was revised to exclude the appendices which are available in the Broader Public Sector Procurement Directive. The Board approved the policy as presented.

Recommendation of Auditor – The Board of Directors recommended to the Members of the Corporation the appointment of KPMG as the Centre’s auditors for the fiscal period 2015-16.

Management Fiduciary Statement – The Management Fiduciary Statement for the months of January and February 2015 were approved by the Board of Directors.

AUXILIARY REPORT
Annual Meeting – The Auxiliary held its Annual Meeting on March 19th. Service certificates were awarded for every five years of volunteering. Twenty-seven certificates from 10 years to 60 years of service and a Life Membership to Mrs. Monique Vigeant were distributed.

Donation – The Auxiliary presented to Mrs. Ruest a donation of $25,000, to be used for the purchase of dining room furniture for Level 3 in Long-Term Care and electric beds with bed exit packages.

Spring Conference – Cornwall Community Hospital will host this event at the Best Western Parkway Inn on 15 April 2015.

Garage Sale – The Auxiliary’s Annual Garage and Bake Sale will be held Saturday, 02 May 2015 at Ste-Therese de Lisieux Parish Hall.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT
Medical Staff Reapplications – The Board of Directors approved the reappointment of Drs. Foley and Patel to the Medical Staff for 2015, as was recommended by the Professional Advisory Committee.

Quality Improvement Plans – The PAC reviewed the Centre’s QI Plan for Complex Continuing Care and for Long-Term Care.

Accreditation – Work is well underway for the upcoming accreditation. Members of the PAC confirmed their availability to meet with the CARF Surveyors on April 27th and 28th.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for April 2015 and Governance educational opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for
Tuesday, 19 May 2015 at noon in the Boardroom.
THE ANNUAL MEETING WILL ALSO BE HELD ON THAT DAY.

CommuniqueSisterRosaliaCobeyAward2015Recipient

The regular monthly meeting of the Board of Directors was held on 03 March 2015.

PRESENTATION OF 2015-16 BUDGET – Mrs. Ruest explained to the Board of Directors the budget and highlighted the Budget Notes and Assumptions for both Long-Term Care and Complex Continuing Care. The Board of Directors recommended to the Members of the Corporation approval of the 2015/16 Operating and Capital Budgets as follows:
Operating
-Hotel Dieu Hospital (Complex Continuing Care): $8,951,919 with a surplus of $37,252;
-St. Joseph’s Villa (Long-Term Care): $12,535,138 with a surplus of $27,490;
Capital Budget
– Combined for Hotel Dieu Hospital and St. Joseph’s Villa: $366,000.

BUSINESS ARISING FROM THE MINUTES
Membership Response to Board re Medical Staff Bylaw Amendments: Change to Professional Advisory Committee – Pending.

Strategic Planning Session / Missioning Day – This day was confirmed for 29 May 2015.

ADMINISTRATION REPORT
Mrs. Ruest’s report included information on Supreme Court of Canada Decision (Physician-assisted Suicide/Dying), Respiratory Outbreak in Kane House (09 to 20 February 2015), Good News Item (City Planning Advisory Committee approved our application for a zoning bylaw amendment), and Census data. Also discussed was:

Accreditation Update – We have been advised by CARF International that our accreditation survey will take place on 27-28 April 2015. The survey will be conducted by Judith V. Braun from Kennett Square, Pennsylvania, and Darla Matheson from Toronto. Information on the survey will be posted internally for persons served and other internal stakeholders. In addition, we will contact key external stakeholders, service providers and community partners in order for all to be informed and prepared. The Leadership Team has been holding additional meetings in order to prepare.

AUXILIARY REPORT
Genie Wish – On Thursday, 12 February 2015, the Genie Wish was drawn. This year’s winner was the Education and Infection Control Department. The funds will be used to purchase portable isolation storage containers which will hold items such as personal protective equipment (gloves, gowns, and faceshields), hand sanitizer and disinfecting wipes.

Spring Conference – Cornwall Community Hospital will host this event at the Best Western Parkway Inn on 15 April 2015.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT
Medical Staff Reapplications – The Board of Directors approved the reappointment of Drs. Gatien, Bazile, Faizer, Reen and Mr. Michael Turcotte to the Medical Staff for 2015, as was recommended by the Professional Advisory Committee.

EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for March 2015 and Governance educational opportunities were circulated to the Board of Directors for information.

The next regular Board of Directors meeting is scheduled for Tuesday, 07 April 2015 at noon in the Boardroom.