REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 09 January 2018.
ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included Ontario Telemedicine Network Educational Session invitation for Board Members on January 17th from 3-5 p.m. re Indigenous Sensitivity Training, Sub-acute Capacity Planning (the Inpatient Capacity Plan costed by the Financial Impact Work Group will be available in late January 2018), Good News Items (letter from Connecting Ontario, recognizing our Centre’s participation and adoption of the Connecting Ontario Clinical Viewer; several special Christmas events held; and Advent Mass with Archbishop Prendergast), Movie, “The Last Breath” (about Hotel Dieu Hospital Montreal) will be shown in February, and Census Data. Also discussed:
“Our Team” Boards – These digital boards are now fully operational on all Long-Term Care units. They display a photograph and the first name of caregivers and workers currently on duty in that area. Identification badge lanyards match the colour of the wearer’s discipline. This initiative was introduced to improve communication within our Centre. Our Resident Survey has been updated to include a question regarding the usefulness of the boards in order to measure the success of the initiative.
Policy Review – Board of Directors Policy #2-a-4 re Board of Directors Conflict of Interest Disclosure was approved as presented.
QUALITY IMPROVEMENT / SAFETY COMMITTEE
2017 Risk Management Plan – One change made in 2017 was in relation to Resident Abuse which was changed from moderate impact to high impact. The Board of Directors approved the 2017 Risk Management Plan be approved as presented.
Policy Review — Board of Directors Policy #2-a-20 re Quality Improvement / Safety Committee was approved as circulated.
Health and Safety Audit 2017 Action Plan – The reported deficiencies have been rectified according to the Action Plan.
Resident and Patient Satisfaction Survey — The overall results were favourable. Next year there will be a survey for residents and a survey for patients in order to facilitate addressing issues or concerns.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Hospital Accountability Planning Submission (HAPS) – We have submitted the HAPS and are awaiting discussion with the Local Health Iintegration Network (LHIN) in order to arrive at a mutually-agreed upon HAPS before 31 January 2018.
Cybersecurity Insurance – The Committee continues to review cybersecurity insurance.
Financial Statements – Ms. Doré reviewed the statements. There was no discussion. A surplus in each operation is forecast for year end. The Board of Directors approved the Financial Statements for the Period Ending 30 November 2017 as presented.
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November 2017.
2018-19 Budget – The Board of Directors recommended to the Members of the Corporation the budget which has already been reviewed by the Fiscal Advisory Committee:
-Long-Term Care: $13,247,420 with a projected surplus of $2,577;
-Complex Continuing Care: $9,453,297 with a projected surplus of $5,192; and
-(Combined) Capital Budget of $95,000 for the Centre.
AUXILIARY REPORT
Mrs. Payette summarized her report. The Snowflake Bazaar was very successful. The Auxiliary was able to contribute $1,000 to the Lights of Hope Campaign. Casino trips will resume at the end of January. The Annual Genie Wish will be held on February 14th.
FISCAL ADVISORY COMMITTEE (FAC)
2018-19 Budget – The FAC met to review and discuss the budget as part of the budget approval process.
Terms of Reference – Board of Directors Policy #2-a-28 re Fiscal Advisory Committee was approved by the Board of Directors, as recommended by the FAC.
EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for January 2018 Governance Educational Opportunities were circulated to the Board of Directors for information.
The next regular Board of Directors meeting is scheduled for
Tuesday, 06 February 2018 at noon in the Boardroom.