REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 02 November 2021.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Appointment of New Board Members -APPROVED (written).
Membership Response re Resignation of Mr. Robertson -APPROVED (written).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: The Upper Canada and Cornwall Area (UCCA) Ontario Health Team (OHT) update (weekly review publication, UCCA OHT Organizational Structure), Vaccination, Remote Care Monitoring [RCM] (update for October 2021 admissions), Hospital Attestation of Compliance with Hospital Parking Directive, Ministry of Long-Term Care Inspection Report, Management Goals – Update Q2 and Census Data. Also discussed:

Miscellaneous-Policies
-Corporate Policy 3-a-71 re Lock Box Policy -DEFERRED.
-Corporate Policy 3-a-75 re Resident and Patient Records – Access to and Release of
-DEFERRED.
-Corporate Policy 3-a-21 re Research Proposals -DEFERRED.

The Board of Directors approved the following policies as reviewed.
-Corporate Policy #3-a-25 re Resuscitative Intervention for Care at End of Life; and
-Corporate Policy#3-a-70 re Privacy Policy.

ETHICS AND MISSION COMMITTEE
Diversity, Equity and Inclusion (DEI): Communications (DEI)
The Board of Directors approved that going forward, the word “sex” be replaced with “gender”. 

Ethics and Mission Committee Members
The Board of Directors approved that in the listing of members of the Ethics and Mission Committee, the wording “includes Public Relations and Branding” be removed and Mrs. McNally be temporarily added as the Representative to Spiritual Care and  Ms. Cynthia MacLachlan be removed.

Policies to Review
The Board of Directors approved the following policies as reviewed.
-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations; and
-Corporate Policy# 3-a-24 re Death with Dignity.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 30 September 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for September 2021.

AUXILIARY REPORT
The Auxiliary’s first meeting back at the Centre was held 21 October 2021. The orientation for the Auxiliary members was held back in the month of September. QR codes have been given to every member to facilitate the tracking of hours. 

The Auxiliary celebrated their 75th anniversary during the month of October. The Board of Directors congratulated Mrs. Vincelli and all the members of the Auxiliary for achieving this milestone. The Auxiliary will be hosting a Christmas basket raffle. The tickets will begin to be sold as soon as the tuck shop re-opens in a week or so.

GOVERNANCE COMMITTEE
Electronic Signatures and Electronic Retention of Documents
The Board of Directors approved the use of e-signatures through a secure software and further exploration of the BoardEffect software. 

Standing Item: Diversity, Equity and Inclusion (DEI)
Land Acknowledgement
The Board of Directors approved that a Land Acknowledgement be read at the beginning of every Board of Directors meeting and Board Committee meeting (before the opening prayer).

PUBLIC RELATIONS AND BRANDING COMMITTEE
Some items discussed during the Public Relations and Branding Committee meeting held 07 October 2021 were reported at the previous Board of Directors meeting. 

New Committee Members
The Board of Directors approved that Mrs. McNally become a new member of the Public Relations and Branding Committee and that Ms. Gillet be removed as a member of the Committee. 

NEW BUSINESS
Board Development / Governance Educational Opportunities – Circulated for information

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI)
Catholic Healthcare: Creating Awareness in Serving Our Indigenous and LGBTQS2
Communities – The Catholic Health Association of Ontario is hosting a session Creating Awareness in Serving Our Indigenous and LGTBQS2 Communities on 02 December 2021.  Board Members who are interested can register. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 07 December 2021 at noon via video conference due to COVID-19.