REPORT FROM THE BOARD

The regular meeting of the Board of Directors was held on 07 October 2025.

BUSINESS ARISING FROM THE MINUTES 

Strategic Planning Session – The Strategic planning session was held on 03 October 2025. Discussions generated good ideas, with productive input from both the Board and the Leadership team.

ADMINISTRATION REPORT

Ms. Lafrance’s report included: Strategic Direction: Expanding Senior Housing & Integrated Campus of Care – Canadian Mortgage and Housing Corporation (CMHC) Application, Ministry of Long-Term Care Report and Good News Item (The Annual Service Awards ceremony was held September 17, 2025 and honoured 18 staff members and 5 retirees) and Census Data. Also discussed:

Policy Approval  – The Board of Directors approved the following Corporate policies.

-Corporate Policy #3-a-66 re Privacy Breach Management

-Corporate Policy #3-a-67 re Privacy Logging and Auditing

-Corporate Policy #3-a-68 re Privacy and Security Training 

-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints

-Corporate Policy #3-a-70 re Privacy Policy

-Corporate Policy #3-a-71 re Lock Box Policy

-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

QUALITY IMPROVEMENT / SAFETY COMMITTEE

Annual workplan updated  – The annual workplan was revised to include the Critical Incident Analysis on a quarterly basis. 

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending August 2025 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for August 2025.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT 

Ontario College of Pharmacists Inspection  – The Ontario College of Pharmacists conducted an on-site audit at Hotel Dieu Hospital on October 2, 2025. The audit was successful, with no findings identified.

GOVERNANCE COMMITTEE 

Change to Board Committees – The Board of Directors have appointed Rayanne Gazdar to the Comprehensive Planning, Finance and Personnel Relations Committee and will no longer serve on the Quality Improvement / Safety Committee.

NEW BUSINESS

Advocacy Letter – A letter will be sent to Mr. Nolan Quinn, Member of Provincial Parliament of Stormont, Dundas and South Glengarry in regards to specific sections of Bill 14.

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 04 November 2025 at 1200 hours via videoconference.