On May 1, 2023, St. Joseph’s Continuing Care Centre (SJCCC) will begin construction of its new rehabilitation space. The main entrance located on York Street will be closed for 6 to 8 weeks. 

Please see below for changes regarding pick-up and drop-off:

St. Joseph’s Villa, Long-Term Care Temporary

Entrance/Exit Location:

The entrance/exit for access to Long-Term Care will now be on the north side of the building on First Street West, across from Hollister Lane. 

This includes:

• Family/Caregivers pickup and drop off
• Ambulance and paramedic services
• Canada Post
• Resident transfers 
• Fire Department
• LifeLabs, Medigas, Pharmacy services & Motion – LTC services only 
• Handi-Transit
• Funeral Homes

Please note: Street parking is not permitted.

If you have any questions, please call SJCCC’s Community Engagement Officer at 613-933-6040 ext. 21186.

Hotel Dieu Hospital, Rehabilitation:

Entrance/Exit location:

The entrance/exit to Hotel Dieu Hospital will now be on the south side of the building at the ramp, between Hotel Dieu Hospital and Marie-de-la-Ferre Apartments.

This includes:

• Family/Caregivers pickup and drop off
• Ambulance and paramedic services
• Fire Department
• Patient transfers 
• LifeLabs, Medigas, Pharmacy services & Motion – HDH services only
• Handi-Transit
• Funeral Homes

If you have any questions, please call SJCCC’s Community Engagement Officer at 613-933-6040 ext. 21186

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 March 2023.

CORRESPONDENCE
Proposed Bylaw Changes Re: Members – The Board of Directors approved the proposed Bylaw changes regarding Members.    

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Great River Ontario Health Team [GROHT] (first Frail and Elderly Adults and Complex Needs Committee meeting was held 01 March 2023), Relationship Building – GROHT (Housing for Seniors), Ministry of LTC Inspection Report,  Good
News Item (wellness workshops for staff) and Census Data. Also discussed:

Long-Term Care Service Accountability Agreement (LSAA)

Hospital Service Accountability Agreement (HSAA)

The Board of Directors approved that the LSAA and HSAA be signed as presented. 

ETHICS AND MISSION COMMITTEE
Policies
The Board of Directors approved Board of Directors policy #2-a-15 re Ethics and Mission Committee as reviewed.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 31 January 2023 as presented.

Audit Planning Report – Accepted for information purposes.       

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2023.

PROFESSIONAL ADVISORY COMMITTEE
Physician Reapplications 2023 – Medical Staff reapplications have been reviewed by the PAC and were recommended for approval.

Physician Application for Appointment to the Medical Staff – The application of Dr. Read for medical staff privileges has been completed and has been reviewed by the PAC. The PAC recommends to the Board of Directors Dr. Read’s appointment to the Medical Staff.

The following physicians were reappointed by the Board to the Medical Staff for 2023 for the privileges previously held, as recommended by the PAC: Dr. Menard, Dr. Reen and Dr. Bazile.

The following physicians were reappointed by the Board to the Medical Staff for 2023 for the privileges of Active Medical Staff, as recommended by the PAC: Dr. Panesar and Dr. Isaac.

Dr. Read was appointed by the Board to the Medical Staff for 2023 for the privileges of Associate Staff, as recommended by the PAC.

GOVERNANCE COMMITTEE
Policy to Review
The Board of Directors approved Board of Directors policy #2-a-25 re Governance Committee as reviewed.

Ethics and Mission Committee – Add Committee Member
The Board of Directors approved that Deacon Guy Cote be appointed to the Ethics and Mission Committee as “Other Members”.

Appointment of Board Members to Committees
The Board of Directors approved that Ms. Rayanne Gazdar be appointed to the CPFPRC.

NEW BUSINESS
Quality Improvement Plan – An Executive Committee meeting will be held at the beginning of the week of March 20th to review and approve the QIPs for CCC and LTC. The QIPs have a very quick turnaround time therefore it makes it difficult to get them approved by the QI Committee and the Board of Directors all before April 1st.      

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)
Self-Reflection February 2023
Mrs. Lafrance-Allaire presented an EDI assessment and planning tool and the EDI assessment results for SJCCC. It is a great measurement tool to identify both strengths and weaknesses in EDI. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 04 April 2023 at 1200 hours via video conference due to COVID-19. 

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 10 January 2023.

CORRESPONDENCE
Membership Response re Administrative Bylaws (up to 12 Directors)                      Approved (verbal)
Membership Response re Mrs. Anne Vincelli – Regular Board Member                  Approved (verbal)
Membership Response re Budgets PENDING.
Membership Response re New Bishop’s Representative PENDING.
Membership Response re Dr. Sally Grant – Regular Board Member PENDING.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Remote Care Monitoring (successfully transferred all patients from the Vivify to Atonix platform), Staff Hub, City of Cornwall (Senior Housing), Channel 46 (possibility of offering the Channel 46 program to Marie de la Ferre (MDLF) tenants), Vaccination (policy compliance), Bill 124 Protecting a Sustainable Public Sector for Future Generations Act, 2019, Good News Item (festivities during the holiday season at SJCCC) and Census Data. Also discussed:

Policy Approval
-3-a-20 Disagreement with a Physician’s / Nurse Practitioner’s Orders
-DEFERRED.

The Board of Directors approved the following policy as reviewed:

-Board of Directors #2-a-4 re Board of Directors Conflict of Interest Disclosure.

ETHICS AND MISSION COMMITTEE
Equity, Diversity and Inclusion (EDI) – It was discussed at the last Ethics and Mission Committee meeting how to include people of all different religions during the holiday season. It was recommended by the Ethics and Mission Committee to reach out to Mr. David Levangie to organize a session including the Board of Directors and the Leadership Team to discuss inclusivity within the Centre. Mrs. Lafrance-Allaire is currently in touch with Mr. Levangie.

AUXILIARY REPORT
Mrs. Vincelli presented her report dated 29 December 2022. It was a very sad day as the Auxiliary to St. Joseph’s Continuing Care Centre came to an end. Mrs. Vincelli reminisced about the history and accomplishments over the years of the Sisters and The Auxiliary. The Auxiliary made a final donation to the Centre. Mr. Desnoyers and Mrs. Lafrance-Allaire thanked all of the Auxiliary members for their hard work throughout the years. They hope that Auxiliary members will continue to volunteer at the Centre and interact with patients and residents. The Centre is very thankful for their final donation. 

FISCAL ADVISORY COMMITTEE
Budget 2023-2024 – The Fiscal Advisory Committee met to review next year’s budget for Hotel Dieu Hospital and recommended its approval to the Board of Directors.  (The 2023-24 Budget was previously approved at the Board of Directors meeting held 06 December 2022. )

Policy to Review
The Board of Directors approved the following policy as reviewed:

-Board of Directors #2-a-28 re Fiscal Advisory Committee

NEW BUSINESS
New Board Member – Ms. Rayanne Gazdar – The Governance Committee members who interviewed the candidate, Ms. Rayanne Gazdar, for the vacant Board of Directors position were all very impressed and believe that Ms. Gazdar would be a great addition to the Board.

The Board of Directors recommended to the Members of the Corporation the appointment of Ms. Rayanne Gazdar to the Board of Directors for a three-year term.     

New Board Member – Dr. Sally Grant – Three-year term. 

Board of Directors Policies to Review/Revise
The Board of Directors approved the following policies as revised with two additional changes discussed to policy 2-a-30.

-Board of Directors policy #2-a-30 re Policy on Open Board Meetings
-Board of Directors policy #2-a-35 re Board of Directors Annual Evaluation 

It was requested to discuss in-person meetings at the next Governance Committee meeting. This topic will be added to the next Governance agenda. 

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)
The Directors of the Board were referred to an EDI ressource of Catholic Health Alliance of Canada. 

As discussed in the Ethics and Mission Committee section, the Board of Directors and the Leadership and Partnerships Team will be invited to participate in a EDI session with Mr. David Levangie. Date to be determined. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 14 February 2023 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 06 December 2022.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Vaccination, Bill 124 Protecting a Sustainable Public
Sector for Future Generations Act, 2019 (for information purposes), SJCCC Evacuation
Exercise (It was a resounding success once again), Good News Item (WorkLife Pulse
Committee is revived) and Census Data. Also discussed:

Strategic Plan 2022-2025 – Mrs. Lafrance-Allaire shared the internal Strategic Plan 2022-2025.
A suggestion was made to change the pink colour to a dark grey. The change will be made. 

Discussion was had surrounding diversity, equity and inclusion and the holiday season.

Policy Approval
3-a-20 Disagreement with a Physician’s / Nurse Practitioner’s Orders -DEFERRED.

The Board of Directors approved corporate policy #3-a-25 re Resuscitative Intervention for Care at End of Life as reviewed.      

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Quality Assurance Scorecard 2022-23 (Q2) – Human Resources statistics have been removed from the Quality Assurance Scorecard since it is now covered in the Comprehensive Planning, Finance and Personnel Relations Committee (CPFPRC).

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 September 2022 and 31 October 2022 as presented.

Budget Draft Presentation 2023-2024 – In the Five Year Capital Plan (2023-2028), for RHSJ Health Centre of Cornwall Fund, it was suggested to split the $500,000 under fiscal year 2023-2024 and show instead $250,000 under fiscal year 2023-2024 and $250,000 under fiscal year 2024-2025. 

The Board of Directors recommended to the Members of the Corporation approval of the 2023/24 Operating Budget and the Capital Budget (2023-2028) as amended:

Operating Budget – 2023-24
-St. Joseph’s Villa (Long-Term Care): $17,192,137 with a projected surplus of $1,045
-Hotel Dieu Hospital (Complex Continuing Care): $11,161,252 with a projected surplus of $706
Capital Budget 2023-28
-The Five-year (Combined) Capital Plan (2023-2028) in the amount of $1,805,000 of which $1,488,500 is for 2023-24.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statements for September and October 2022.

GOVERNANCE COMMITTEE
QI Committee for LTC – The Governance Committee came to a conclusion that the QI Committee for Long-Term Care does not need to be a committee of the Board of Directors but will report to the Quality Improvement / safety Committee of the Board. 

OTHER BUSINESS
Standing Item: Annual Workplan – DEI will be changed to EDI. The workplan for the month of December will be revised. 

Standing Item: Diversity, Equity and Inclusion (DEI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 10 January 2023 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 November 2022.

CORRESPONDENCE
Card from Sister Theresa Shannon re Jubilee – 60 Years

Letter from Sister Isabel Maclaughlin re Jubilee – 60 Years

Thank you Card from Ms. Doreen Seguin – Retirement Flowers

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Bill 7, More Beds, Better Care Act, 2022, Vaccination,
Management Goals – Update Q2, Strategic Plan 2022-25 Updated Management Goals 2022-23, Updated Management Goals 2022-23, Good News Item (Gym Construction) and
Census Data. Also discussed:

Policy Approval

3-a-25 Resuscitative Intervention for Care at End of Life – Deferred

ETHICS AND MISSION COMMITTEE
Policies to Review/Revise – The Board of Directors approved Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy as reviewed.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) – Deferred. No quorum at the CPFPRC meeting held 24 October 2022. 

AUXILIARY REPORT
Closing the fiscal year. Money that is left will be donated to SJCCC. 

NEW BUSINESS
Board Development/Governance Education Opportunities – Circulated for information.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) – Moving forward, the Centre will refer to DEI as Equity, Diversity and Inclusion (EDI). Use the same acronym throughout the Centre. 

It was approved by the Board of Directors to revise all committee workplans and the strategic plan to reflect acronym update from DEI to EDI.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 December 2022 at 1200 hours via video conference due to COVID-19. 

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 04 October 2022.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Annual Meeting Recommendations – APPROVED (written).
Membership Response re Resignation of Mr. Rasik Patel – APPROVED (written).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Bill 7, More Beds, Better Care Act, 2022, Vaccination, 
Hospital Services Accountability Agreement (HSAA) Attestation re Parking, BPSAA Attestation 
Forms A and C, Locked Unit, Good News – Online Donations Come with Beautiful Messages
(beautiful thank you note) and Census Data. Also discussed

Policy Approval
The Board of Directors approved the following policies as reviewed/revised.
-Corporate Policy #3-a-21 re Research Proposals
-Corporate Policy #3-a-66 re Privacy Breach Management 
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Records: Access to and Release of

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 August 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for August 2022.

GOVERNANCE COMMITTEE
Board Vacancies
The Board of Directors recommended to the Members of the Corporation that the Administrative Bylaws be revised to read:

Ten Up to twelve (12) Directors elected by the Members of the Corporation of whom at least three (3) shall be representatives of Catholic Health International; 

Board Committee Vacancies
The Board of Directors approved that Ms. Katie Payette sit on the Ethics and Mission Committee as Representative of Pastoral Care.

Annual Workplan
Correction to be made to the revised workplan. The item on the workplan should read “Submits Report to the Board a summary report of the above evaluation with recommendations for consideration and follow-up action where required.”

The Board of Directors approved the revised Governance Committee workplan as amended. 

NEW BUSINESS
Board Development/Governance Education Opportunities – Circulated for information.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

Appointment of Mrs. Anne Vincelli
The Board of Directors recommended to the Members of the Corporation that Mrs. Anne Vincelli be appointed as a regular Member of the Board of Directors for a term of two years.       

The next regular Board of Directors meeting is scheduled for Tuesday, 01 November 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 06 September 2022.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Annual Meeting Recommendations – APPROVED (verbal).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: 
Management Goals Year 2022-2023 – Managements Goals Year 2022-2023 (Q1) were prepared by the Leadership Team and reviewed by the Board of Directors. Additional goals will be added after the Strategic Planning Session.

Strategic Planning Session – Reminder – The Strategic Planning Session will take place 22 September 2022 at the Best Western Parkway Inn & Conference Centre.

Good News: HDH Program – Thank you – Thank you letter from a former patient at HDH.

Policy Deferred
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

Census as at September 1, 2022 – Reviewed.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Appointment of Auditors 2022-2023 – KPMG 

Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 June and 31 July 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for June and July 2022.

The Finance Committee had the chance to meet Mr. Dominic Bonucchi-Bilow, the new HR Generalist. The committee is looking forward to seeing how this role will develop. 

BOARDEFFECT ORIENTATION
Ms. Amy Scheiderman, BoardEffect Implementation Specialist, presented the BoardEffect software to the Board Members. Board Members were taught how to navigate through the system. The session was recorded. Mrs. Robertson will be sending the account information to all the Board Members to give them access to their BoardEffect account. 

ETHICS AND MISSION COMMITTEE
It was requested that Ms. Katie Payette, Wellness and Spiritual Health Coordinator, sit on the Ethics and Mission Committee. This will be brought forward at the next Governance Committee meeting to review.

Policies to Review/Revise – The Board of Directors approved the following policies as reviewed/revised:
-Board of Directors policy 3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions
-Board of Directors policy 3-a-28 re Guidelines for Care at End of Life

AUXILIARY REPORT
The Auxiliary Woods Gift shop is now closed. Items that did not sell have been donated to the Cornwall Community Hospital gift shop. There are four boxes of HELPP lottery tickets left. The Auxiliary is looking to see how to handle the sale of the rest of the tickets. The decision is pending. RSHJ 125 year Anniversary hoodies have been received for the Auxiliary Members. A social tea event will be held for the Auxiliary Members in the upcoming months. 

PROFESSIONAL ADVISORY COMMITTEE
Physician Reapplications 2022 – A Medical Staff reapplication has been reviewed by the PAC and was recommended for approval. The Board of Directors approved the reappointment of the following physician to the Medical Staff for 2022 with the privileges previously held:  Dr. Martial Yitemben Tchouatieu.

NEW BUSINESS
Policies to Review – The Board of Directors approved the following policies as reviewed:
-Board of Directors policy 2-a-2 re Board of Directors
-Board of Directors policy 2-a-3 re Directors’ / Board Committee Members’ Code of Conduct

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of September was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) – The Senior Team is participating in a DEI training session on 09 September 2022. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 04 October 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 July 2022.

BUSINESS ARISING FROM THE MINUTES
More Than Words: Land Acknowledgements BY LEFFE – Video was shared with everyone. It is a powerful video.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: COVID-19 Pandemic Response Visitor Policy, 125th Anniversary of Hotel Dieu Hospital (highlight in Standard Freeholder issue dated 17 June 2022), Kinsmen Club of Cornwall Donation (very generous donation of $11,000 in support of Hotel Dieu Hospital) and Census Data.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Quality Improvement Plan (QIP) – Although QIPs are not mandatory for 2022-2023, St. Joseph’s Continuing Care Centre will voluntarily submit their plans.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 April and 31 May 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2022.

AUXILIARY REPORT
The Auxiliary donated $10,000 towards equipment needs and resident programs at St. Joseph’s Continuing Care Centre. Mr. Desnoyers thanked the Auxiliary for their generous donation. 

A formal motion was made at the Auxiliary meeting to dissolve the Auxiliary by the year end of 2022. It is very sad to see the Auxiliary go. Hopefully some Auxiliary members will continue to volunteer at the Centre. 

GOVERNANCE COMMITTEE
Board Vacancies – The Board of Directors accepted with regret Mr. Patel’s resignation effective 20 June 2022.  

There is now a vacant position on the Comprehensive Planning, Finance and Personnel Relations Committee.

PUBLIC RELATIONS AND BRANDING COMMITTEE
Policy to be Reviewed – The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 September 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 17 May 2022.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

MORE THAN WORDS: LAND ACKNOWLEDGMENT BY LEFFE VIDEO – Video link will be emailed to all the Board Members. Discussion will be had at the next Board of Directors meeting. 

REPORT FROM ADMINISTRATION
COVID-19 Pandemic Response – An email from a resident’s family member was shared with the Board of Directors. The email was acknowledged. Thorough discussion was had. Although the Board of Directors understand the frustrations and concerns, the Board and the Centre continue to stand by their decision to keep the current vaccination policies in place at this time. 

Risk Management Plan 2021-2022 – Noted. 

Management Goals and Objectives 2022-23 – Discussed the proposed goals and priorities for the year 2022-2023 prepared by the Leadership and Partnerships Team. The goals and priorities will be updated after the Strategic Planning Session in the fall of 2022. 

Good News – Upgrades to the south parking lot.

Miscellaneous Policy Approval – The Board of Directors approved Corporate Policy #3-a-30 re Health and Safety Policy as reviewed. 

Census Data – Waiting list is the highest it’s ever been.

ETHICS AND MISSION COMMITTEE
Pre-operative Admissions – The Board of Directors approved that Hotel Dieu Hospital move toward the practice of admitting pre-op patients and that this process be relooked at in 6 months.

Champlain Health Care Ethics – Ethics Symposium – One Board Member attended the April Ethics Symposium. A recording will be shared with the Board of Directors. The recording is called The Divide Between Western Health Care and Traditional Medicine: Using the CFPC CanMeds Indigenous Supplement to Improve Competency. Discussion will be had at the next Board of Directors meeting. Suggested reaching out to the physician in the video from Akwesasne to present to the Board of Directors.

Policy Review – The Board of Directors approved Board of Directors policy #2-a-15 re Ethics and Mission Committee as reviewed.

Sister Cuddihy expressed that she has been very touched by the efforts that have gone into recognizing and acknowledging the Religious Hospitallers of St. Joseph’s (RHSJ) 125th anniversary and the Sisters.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2022 was approved by the Board of Directors.

Statement of Administrative Responsibility – Noted.  This document will be sent to the
Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2022 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

Audit Committee Annual Workplan – Updated to show that the COLA increase be completed in June. The Board of Directors approved the revised Audit Committee
Annual Workplan.

AUXILIARY REPORT
An award was presented to Mrs. Vincelli in appreciation of her 50 years of volunteer service. Mrs. Vincelli was thanked for her gift of time and commitment to SJCCC’s Mission.

GOVERNANCE COMMITTEE
Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer) and Ex-officio Members. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Comprehensive Planning, Finance and Personnel Relations Committee, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

NEW BUSINESS
“Horizon of Hope” Video – Video was shared with the Board of Directors. 

The next regular Board of Directors meeting is scheduled for
Tuesday, 28 June 2022 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 April 2022.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: 21 Questions-HIROC, Strategic Planning Session (date of the session to be determined), Good News (RHSJ 125 Years 1897-2022) and Census Data. Also discussed:

COVID-19 Pandemic Response – Even though the Ministry of LTC and the Ministry of Health have lifted the requirements for proof of vaccination against COVID-19 for staff, support workers, volunteers and visitors in Long-term care homes. St. Joseph’s Continuing Care Centre (SJCCC) continues to enforce its vaccination policy which requires all staff, support workers, volunteers and visitors to show proof of the full series of a COVID-19 vaccine (two doses).

Miscellaneous Policy Approval
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as presented:
-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by SJCCC
-Corporate Policy #3-a-15 re Contacts – Affiliation Agreements 
-Corporate Policy #3-a-18 re Contracts – Services and Projects

EXECUTIVE COMMITTEE
BoardEffect – The Board of Directors will be moving forward with BoardEffect. 

Policy to Review – Board of Directors policy #2-a-8 re Executive Committee was approved as presented.

QUALITY IMPROVEMENT / SAFETY COMMITTEE
Dashboards and Graphs – Metrics discussed, continued ongoing staff education emphasized.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 28 February 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2022.

PROFESSIONAL ADVISORY COMMITTEE
Preventable Emergency Department Visits QIP Indicator Results – St. Joseph’s Villa is doing well according to the Long-Term Care QIP Potentially Avoidable ED Visits Indicator chart.

GOVERNANCE COMMITTEE
Policy to review – Board of Directors policy #2-a-25 re Governance Committee was approved as presented.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of April was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 17 May 2022 at 1200 hours via video conference due to COVID-19. The Annual Meeting will also be held on that day.