REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 07 January 2025.

ADMINISTRATION REPORT 

Ms. Lafrance’s report included: Strategic Direction: Magnetic Employer – Nursing Staff Training, Ministry of Long-Term Care Inspection Report and Good News Item (the holiday activities celebrated throughout the Centre) and Census Data. Also discussed:

Ministry of Long-Term Care Report 

Discussions continue to be held regarding the frequency of inspectors visiting the Centre. Due to an uptake on abuse and neglect during the Covid-19 pandemic, the Ministry has added more inspectors across the province to strengthen compliance and enforcement in Long-Term Care Homes. We continue to study trends and are committed to providing more training, support and education to all staff.

Policy approval

Board of Directors policy #2-a-4 re. Board of Directors Conflict of Interest Disclosure – DEFERRED.

NEW BUSINESS

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-30 re. Directors’/Policy on Open Board Meetings has been approved as reviewed.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 04 February 2025 at 1200 hours via Hybrid. 

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 03 December 2024.

BUSINESS ARISING FROM THE MINUTES

Updated By-laws – This will be reviewed at the next Governance meeting on 17 January 2025.

ADMINISTRATION REPORT 

Ms. Lafrance’s report included: Strategic Direction: Expanding Senior Housing, Land Development – Flourish Engagement and CHAO Grant, SJCCC Evacuation Exercise, Ministry of LTC Report and Good News Item (a memorial service was held and honoured 102 former residents and patients who passed away in the previous year)  and Census Data. Also discussed:

Ministry of Long-Term Care Report 

The Ministry of Long-Term Care (MOLTC) has increased the number of inspectors in the facilities across the province to ensure that incidents are reported on time (in less than 24 hours) and action is taken on time.

QUALITY IMPROVEMENT AND SAFETY COMMITTEE

Policy to Revise

The Board of Directors approved the Board of Directors policy #2-a-20 re. Quality Improvement / Safety Committee as revised.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements

The Board of Directors approved the Financial Statement for the Period of October 2024 as presented.

Management Fiduciary Statements

The Board of Directors approved the Management Fiduciary Statement for October 2024.

Policies to Review

The Board of Directors approved the following policies as reviewed: Board of Directors policy #2-a-10 re. Comprehensive Planning, Finance and Personnel Relations Committee and Board of Directors policy #2-a-28 re. Fiscal Advisory Committee.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of December was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 07 January 2025 at 1200 hours via videoconference. 

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 05 November 2024.

BUSINESS ARISING FROM THE MINUTES

Memorandum Response re Appointment of New Board Member (Steph Sanborn & Mrs. Chantal Tessier)          -APPROVED (written). 

Updated By-laws – Discussions continue to be held and a couple more changes will be added before accepting the final version.

ADMINISTRATION REPORT 

Ms. Lafrance’s report included: Strategic Direction: Through the Lens of Equity Diversity and Inclusion (EDI), Management Goals Year 2024-25 (Q2) update and Good News Item (we celebrated Kelly Ratayczak, our hairdresser who dedicated her life to our residents with 40+ years of service at SJCCC ) and Census Data. Also discussed:

Hospital Parking Directive 

The Board of Directors accepted the Hospital Attestation of Compliance with Hospital Parking Directive re 01 September 2023 – 31 August 2024 as presented.

Land Development – Flourish Session

Ms. Lafrance shared the portfolio of our Land development session with Flourish that showcases their work through affordable housing.

Policy Approval

The Board of Directors approved the following Policy #3-a-25 re. Resuscitative Intervention for Care at End of Life as revised.

ETHICS AND MISSION COMMITTEE

Medical Assistance in Dying (MAiD)

Dr. Grant discussed an article of MAiD and the difficulties it may have in a Catholic setting.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements

The Board of Directors approved the Financial Statement for the Period of September 2024 as presented.

Management Fiduciary Statements

The Board of Directors approved the Management Fiduciary Statement for September 2024.

RFP for Audit services for year end March 31, 2026

The Board of Directors will explore various firms for Audit Services. 

GOVERNANCE COMMITTEE

Board Self-Assessment Tool

Three questions have been discussed to add to the Annual Evaluation Form in regards to the Chief of Staff. CHI is in the process of  reviewing all assessments.

PUBLIC RELATIONS AND BRANDING COMMITTEE

Standing Annual Workplan

A line will be added to the Public Relations and Branding Committee workplan to include “Oversight of Equity, Diversity and Inclusion (EDI)”. 

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 03 December 2024 at 1200 hours via Hybrid. 

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 October 2024.

BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Administrative By laws -APPROVED. (written)

ADMINISTRATION REPORT
Ms. Lafrance’s report included: Strategic Direction: Expanding Senior Housing – Land Development – Flourish Session, Good News Item (Employee Service Awards was held off-site and honoured 30 staff members and 7 retirees) and Census Data. Also discussed:

Policy Approval – The Board of Directors approved the following policies as reviewed/revised.

-Corporate Policy #3-a-66 re Privacy Breach Management
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statement for the Period of August 2024 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for August 2024.

Benefits Renewal – The Board of Directors approved to move forward with an agreement with Collaborative Benefits.

GOVERNANCE COMMITTEE
Succession Planning – Chief Executive Officer – The Board is working on approving a policy in regards to succession planning.

NEW BUSINESS
Update Terms of members in Bylaws (QI) Committee – The Board of Directors recommended to the Members of the Corporation that Administrative Bylaws be revised to read under the Quality Improvement/Safety Committee as “Director of Continuous Care” instead of
the Nursing Care Coordinator as approved by the Board”.

Updated Bylaws of RHSJ – Draft 2024 – The proposed Administrative Bylaws of The Religious Hospitallers of St. Joseph of Cornwall, Ontario pertaining to St. Joseph’s Continuing Care Centre (SJCCC) from the Members of the Corporation were shared and discussed.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 05 November 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 03 September 2024.

BUSINESS ARISING FROM THE MINUTES

Membership Response re Annual Meeting Recommendations                  –APPROVED. (written)

Memorandum Response re Administrative By laws                                        -PENDING.

CORRESPONDENCE – Thank You Card from Tony Ingram – Noted.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: French Language Service Remote Care Monitoring, Management Goals, the Ministry of LTC Inspection Report and CARF Accreditation – QIP Acknowledgement Good News Item (Cornwall Waterfest Dragon Boat Race was a success) and Census Data. Also discussed:

Policy Approval

The Board of Directors approved Corporate policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by St. Joseph’s Continuing Care Centre as revised.

Resolution – French Language Designation – The resolution for French Language Designation at St. Joseph’s Continuing Care Centre has been approved.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of July 2024 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for July 2024.

GOVERNANCE COMMITTEE

Board of Directors – Interviews – The Board of Directors recommended to the Members of the Corporation that Steph Sanborn and Mrs. Tessier be appointed to the Board of Directors for a term of 3 years.

NEW BUSINESS

Policies to Review – The Board of Directors approved the following policies as reviewed:

-Board of Directors policy 2-a-2 re Board of Directors

-Board of Directors policy 2-a-3 re Directors’ / Board Committee Members’ Code of Conduct

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of September was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 01 October 2024 at 1200 hours via hybrid.

Current Outbreaks:

As of January 19, 2026, Cobey and MacDonell house has declared a respiratory outbreak.

During an Outbreak:

🚫 Feeling sick?                                                                                       

• Please avoid visits when possible
• Wear a mask while in all areas
• Limit interaction to your loved one only

🧼 Clean Hands Save Lives

• Sanitize hands on arrival & departure
• Before meals
• After resident/patient contact

😷 Masks Required on outbreak units                                            

• Follow posted PPE signs
• If a resident/patient is not well, please visit in their room only

💙 Staying Connected

• We know visits matter and don’t want to disrupt that!
• As needed, activities may be adjusted for safety

👩‍⚕️ Our Team

• Residents/patients are closely monitored.
• Precautions begin at the first sign of symptoms

                                            Thank you for helping keep everyone safe 🙏

Respiratory Illness: Information & FAQs

What precautions are St. Joseph’s Continuing Care Centre taking to keep my loved one safe?

• Residents and patients are closely monitored by our dedicated staff
• Added precautions are put in place at the first sign of symptoms
• Testing is done in a timely manner to diagnose or rule out specific illnesses
• Physical therapy and activities will continue for residents who are well
  • If an outbreak becomes more widespread, group activities may be temporarily paused to help keep everyone safe.
  • Those who are ill will receive an individualized plan which will take place in their room during isolation periods.
• Masks are available at the entrance for anybody at any time.
• Hand sanitizer is available throughout the facility, both wall mounted and individual bottles.

How can families get an update on their loved ones?

• Our nurses and doctors continue to ensure prompt communication with families in the event of a significant change in medical condition.
• Families who are unsuccessful in reaching the nursing station for an update on their loved ones may contact the office of Patient/Resident and Family Relations at 613-933-6040 x 22370 (CCC) or ext. 22213 (LTC). Families may leave a message on the confidential voicemail. We will return your call within 24 hours (Monday to Friday)

Can families take their loved ones home?

• There are no restrictions for outings.

Tell me more about vaccines!

• Vaccines to protect against Flu, RSV, Covid-19 and pneumococcal are strongly recommended for every resident.
• We ask all residents, family and care givers to consider getting their vaccines regularly.
• You can get a Covid-19 vaccine every 6 months, Flu vaccine once a year, RSV and the new pneumococcal vaccine is one time dose.
• You can get a Flu shot, Covid-19, RSV, and pneumococcal vaccines at the same time if they are all available at the same time/place.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 24 June 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Ministry of LTC Inspection Report, CARF Canada Accreditation; Hospital Board to be informed and Hospital Board to Report to Funder, Good News Item (the Auxiliary Bishop Yvan Mathieu of Archdiocese of Ottawa-Cornwall blessed and shared kind words of our new rehabilitation space during the open house on 06 June 2024) and Census Data. Also discussed:

Policy Approval

The Board of Directors approved Corporate policy #3-a-50 re French Language Services as revised.

HSAA Article 8 – Form of Compliance Declaration – HSAA Article 8 – Declaration of Compliance form is an annual requirement under the HSAA, an agreement with the Ministry.

The Board of Directors approved the signature for HSAA Article 8 – Declaration of Compliance form.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Period of April and May 2024  as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statements for April and May 2024.

GOVERNANCE COMMITTEE 

Board Vacancies  – There are 2 vacant positions on the Board of Directors that need to be filled. Resumes have been received and the interview process will commence.

Executive Committee recommendation

The Board of Directors recommends to Catholic Health International that Dennis Richer be nominated as Chairperson of the CPFPR Committee on the Executive Committee.

GOVERNANCE COMMITTEE 

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee as reviewed.

NEW BUSINESS

Chief Nursing Executive

The Board of Directors appointed Lynn Theriault as Chief Nursing Executive. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) – Press Release – A press release was shared with the Board of Directors. 

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 03 September 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 14 May 2024.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

CORRESPONDENCE 

Annual Report to the Sponsor 2024 – During the Regular Board meeting, the Board Members will complete the Annual Report to the Sponsor 2024. This report is a yearly requirement from Catholic Health International. The collective responses will be sent to Catholic Health International by Administration.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Management Goals Year 2024-2025 (approved), Strategic Direction: Innovative Care – HDH Scheduled Therapeutic Program – Risk Management Review for 2023-2024 and Management Goals for the year 2024-2025, Good News Item (Sister Rosalia Cobey Awards were held 24 April 2024 with 13 testimonials) and Census Data. Also discussed:

Policy Approval 

The Board of Directors approved the following policy as revised:

-Corporate Policy #3-a-30 re Health and Safety Policy

The Board of Directors approved the report from Administration, including the Management Goals for 2024-2025.

ETHICS AND MISSION COMMITTEE

Policies to Review/Revise

The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions

-Corporate Policy #3-a-28 re Guidelines for Care at End of Life

-Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy

The Board of Directors approved the Mission Effectiveness Plan. 

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2024.

Statement of Administrative Responsibility – Noted. This document will be sent to the Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2024 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

GOVERNANCE COMMITTEE 

Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer), Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

OTHER BUSINESS

Standing Item – Annual Workplan – The workplan for the month of May was reviewed.

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Monday, 24 June 2024 at 1200 hours in person.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 02 April 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Strategic Direction: Integrated Campus of Care Developing the Vision, Bill 124 – Reimbursements, CARF Accreditation 2024, Ministry of LTC Inspection Report, Long-Term Care Service Accountability Agreement (LSAA) – Extension, Hospital Service Accountability Agreement (HSAA) – Extension, Good News Item (Easter Mass schedule took place in person and was enjoyed by all) and Census Data. Also discussed:

Policies to Review

The Board of Directors approved the following policies as reviewed.

-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by SJCCC

–Corporate Policy #3-a-15 re Contracts – Affiliation Agreements

-Corporate Policy #3-a-18 re Contracts – Services and Projects

EXECUTIVE COMMITTEE

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-8 re Executive Committee as reviewed.

ETHICS AND MISSION COMMITTEE

Policies to Review/Revise

The Board of Directors approved the following policies as reviewed:

-Board of Directors Policy #2-a-15 re Ethics and Mission Committee

-Corporate Policy #3-a-21 re Research Proposals

-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations

-Corporate Policy #3-a-24 re Death with Dignity

The Board of Directors approved the following policy as revised:

-Board of Directors policy #2-a-35 re Board of Directors Annual Evaluation   

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of February 2024  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2024.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Physician Application at Hotel Dieu Hospital

The Board of Directors approved the application for privileges for Dr. S. Patel at Hotel Dieu Hospital. 

NEW BUSINESS

Medical Director (Chief of Staff) at Hotel Dieu Hospital – The Board of Directors appointed Dr. S. Patel as Medical Director at Hotel Dieu Hospital. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 14 May 2024 at 1200 hours via hybrid.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 05 March 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Innovative Care: Stronger Together Fundraising Campaign, Construction of New Therapeutic Space, Bill 124 – Court of Appeal of Ontario Ruling and Fixed Long-Term Care Act (FLTCA) updates, Good News Item (SJCCC celebrated Mission week from February 5th to 9th, 2024) and Census Data.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of January 2024  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2024.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Physician Reapplications 2024 – Medical Staff reapplications have been reviewed by the PAC and were recommended for approval to the Board of Directors.

The following physicians were reappointed by the Board to the Medical Staff for 2024 for the privileges of Active Medical Staff, as recommended by the PAC: Dr. Panesar, Dr. Isaac and Dr. Read.

GOVERNANCE COMMITTEE 

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-25 re Governance Committee as reviewed.

Board Member Resignation – The Board of Directors accepted the resignation of Ms. Lalonde. She has agreed to stay on until the Annual Meeting of the Board of Directors. 

NEW BUSINESS

Recommendation for Representative of Senior Staff to the Comprehensive Planning, Finance and Personnel Relations Committee – It has been approved by the Board of Directors that Derek Soares be appointed as Assistant Executive Director. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update – Invitation was signed to join a Community Conversation Table surrounding Equity, Diversity and Inclusion (EDI) Initiative. A number of different organizations are involved to show their passion, support and commitment towards EDI.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 02 April 2024 at 1200 hours via video conference.