REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 March 2022.

CORRESPONDENCE
Thank you Card – Retirement Flowers – The Board of Directors noted the card of appreciation for Ms. Trudy Rivieres’ retirement gift.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: AdvantAge Ontario – Advocacy Bill 124, COVID-19 Pandemic Response, Strategic Planning Session, Lights of Hope Campaign (message from the members of the RSHJ Fund), Long-Term Care Service Accountability Agreement (L-SAA) Schedule E re Form of Declaration of Compliance (approved and signed), Service Accountability Agreements (SAAs) – Extension (LSAA and HSAA Extending Letters approved) and Census Data. Also discussed:

Crisis Communication Management – A recording from AdvantAge Ontario Handling Media Requests during COVID-19 was shared with the Board of Directors by email.

Miscellaneous Policy Approval
-Board of Directors Policy #2-a-8 re Executive Committee –DEFERRED.
-Board of Directors Policy #2-a-15 re Ethics and Mission Committee –DEFERRED.
-Board of Directors Policy #2-a-25 re Governance Committee  –DEFERRED.
-Board of Directors Policy #2-a-40 re Public Relations and Branding Committee –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policy as revised:

-corporate policy #3-a-75 re Resident/Patient Records: Access to and Release Of 

EXECUTIVE COMMITTEE
Dementia Care Study – The Executive Committee accepted that SJCCC proceed with the Dementia Care Study conducted by Redeemer University.

ETHICS AND MISSION COMMITTEE
Champlain Care Health Ethics – Ethics Symposium – Ethics Symposium coming up in April. Registration is now open.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 January 2022 as presented.

Audit Planning Report – Accepted for information purposes.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2022.

PROFESSIONAL ADVISORY COMMITTEE
Mr. Desnoyers welcomed Dr. Menard to her first Board meeting. Dr. Menard introduced herself. 

Physician Reapplications 2022 – Dr. M. Reen’s Medical Staff reapplication has been reviewed by the PAC and was recommended for approval.

The Board of Directors approved the reappointment of Dr. Reen to the Medical Staff for 2022 with the privileges previously held.

NEW BUSINESS
Future Board Meetings – Discussion was had regarding how to resume in-person board meetings safely. Different options were discussed including hybrid board meetings. The Board agreed that it is still too soon to resume in-person meetings. This item will be revisited at a later date.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. The column “Date Last Approved” must be updated. Mrs. Robertson will make the necessary changes.

The next regular Board of Directors meeting is scheduled for Tuesday, 05 April 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 February 2022.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Our Centre Re-opens Safely Post COVID-19 (Sister Rosalia Cobey Awards, Religious Hospitallers of St. Joseph (RHSJ) 125th anniversary), Vaccination LTC Pandemic Response (the Ministry imposed mandatory third booster vaccination date has been postponed to 14 March 2022), Crisis Communication Management, HIROC – 21 Questions about risk and Census Data. Also discussed:

Management Goals – Update Q3 – The Management Goals (Q3) were reviewed.

A special thank you –  A beautiful thank you card from a family was shared with the Board of Directors. Thank you cards are now shared and displayed at the appropriate nursing stations for everyone to see. 

Miscellaneous Policy Approval
-Corporate Policy 3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as reviewed:

-Board of Directors Policy #2-a-6 re Orientation Programme for Board Members and Members of Board Committees;
-Corporate Policy#3-a-50 re French Language Services;
-Corporate Policy #3-a-91 re Corporate Procurement Policy; and
-Corporate Policy #3-a-92 re Procurement Code of Ethics.

Chief of Staff Transition – The transition from Dr. Foley to Dr. Ménard has been made. Patients have now been transferred to Dr. S. Isaac and Dr. H. Panesar. 

QUALITY IMPROVEMENT / SAFETY COMMITTEE
Annual Workplan – The Workplan was revised to remove “Reviews information collected through the annual Employee Survey and any quality improvement initiatives proposed by Administration in response to survey findings”. This item will be added to the Comprehensive, Planning, Finance and Personnel Relations Committee Workplan. 

The Board of Directors approved the Quality Improvement / Safety Committee Workplan as revised.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 November 2021 and 31 December 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November and December 2021.

AUXILIARY REPORT
Closure of the gift shop in January due to the pandemic. The Auxiliary is planning for an Annual General Meeting (AGM) in May. A meeting will be scheduled to discuss the reopening of the gift shop. 

PROFESSIONAL ADVISORY COMMITTEE
Policy for Review
The Board of Directors approved Board of Directors policy #2-a-26 re Professional Advisory Committee as reviewed.

Physician Reapplications 2022 – The Medical Staff reapplications have been reviewed by the PAC and were recommended for approval.

The Board of Directors approved the reappointment of the following physicians to the Medical Staff for 2022 with the privileges previously held with the exception of Dr. Ménard who is now Active Staff:  Dr. Bazile, Dr. Patel and Dr. Ménard (Active Staff).

Applications for Appointment to the Medical Staff – The applications of Dr. Sandhya Isaac and Dr. Harpreet Panesar for medical staff privileges have been completed and have been reviewed by the PAC.  The PAC recommends their appointments to the Medical Staff.

The Board of Directors approved the appointment of Dr. Isaac and Dr. Panesar to the Associate Staff.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of February was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 01 March 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 11 January 2022..

REGIONAL ETHICS ROUNDS DECEMBER 2021 – “THE INDIGENOUS PERSPECTIVE ON THE CONTINUUM OF CARE” SUMMARY – Mrs. McNally presented a verbal summary of the Regional Ethics Rounds presentation that was held back in December. A written summary was also included in the Board package.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Our Centre Reopens Safely Post COVID-19 (90s’/100s’ Club), LTC Development Application (Application was filed 30 December 2021), Remote Care Monitoring and Census Data. Also discussed:

Vaccination and Long-Term Care Pandemic Response – Last Friday, all eligible patients and residents received their fourth dose of the COVID-19 booster. There will be clinic vaccinations in Jeanne Mance Hall this week and the next to allow staff the opportunity to receive their 3rd dose of the COVID-19 booster.  

The Long-Term Care Ministry directives mandate that employees, volunteers and visitors take a rapid antigen test at a frequency of two times per week. Effective this morning, St. Joseph’s Continuing Care Centre will have people test three times a week.

Miscellaneous Policy Approval
-Corporate Policy #3-a-75 re Resident and Patient Records – Access to and Release of –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved Board of Directors policy #2-a-4 re Board of Directors Conflict of Interest Disclosure as reviewed.

AUXILIARY REPORT
Pandemic protocols have changed. Until further notice, volunteers are not allowed to enter the Centre and the Gift Shop is closed. Mr. Desnoyers asked Mrs. Vincelli to thank all the Auxiliary Members on behalf of the Board of Directors.

GOVERNANCE COMMITTEE
Quality Improvement (QI) / Safety Committee Chairperson – The Board of Directors recommended to the Members of the Corporation that Sister Cuddihy become the new Chairperson of the QI Committee and that Dr. Grant remain on the QI Committee as “Other Member(s) as approved by the Board”.

Standing Item: Annual Workplan – Revised to add “review attendance of Board and Board Committee Members” at every Governance Committee meeting. 

The Board of Directors approved the Governance Committee Annual Workplan as revised.

NEW BUSINESS
Board of Directors Policies to Review/Revise – The Board of Directors approved the following policies as reviewed/revised.

-Board of Directors policy #2-a-30 re Policy on Open Board Meetings; and
-Board of Directors policy #2-a-35 re Board of Directors Annual Evaluation.   

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

Medical Staff – Dr. Foley is retiring 28 January 2022. Dr. Menard has been appointed as Medical Director – CCC effective February 1, 2022. The Board of Directors thanked Dr. Foley for all his years of service at the Centre and wished him the very best in his future endeavors. 

The next regular Board of Directors meeting is scheduled for Tuesday, 01 February 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 December 2021.

CHAIRPERSON’S REPORT
Mr. Desnoyers shared information about multiple webinars he has attended in the past month including a three part Long-Term Care  Governance and Leadership webinar series and the Regional Ethics Rounds “The Indigenous Perspective on the Continuum of Care”. Mr. Desnoyers gave a verbal summary of the webinars to the Board Members. In the Leadership webinar series, they spoke about “21 questions”. It is a document regarding guidance for healthcare boards on what they should ask senior leaders about risk. The Board agreed that this may be a good exercise for the Board of Directors and Seniors Team. It could be a special session of the Board. The Catholic Health Association of Ontario was offering a session on the topic “Creating Awareness in Serving Our Indigenous and LGBTQS2 Communities”. The session was taking place at the same time as this Board meeting, therefore, the recording will be distributed to the Board Members if received. 

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: The Upper Canada and Cornwall Area (UCCA) Ontario Health Team (OHT) update (currently putting together a spending plan to address three separate projects), Vaccination, LTC Development Application, Remote Care Monitoring [RCM] (program continues to grow, currently supporting a total of 35 patients in the virtual ward), Ministry of LTC Inspection Report (three critical incidents) and Census Data. Also discussed:

Miscellaneous-Policies
-Corporate Policy #3-a-75 re Resident and Patient Records – Access to and Release of
                                                                                                                                   –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as reviewed/revised.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Policy to Revise
The Board of Directors approved the following policy as revised.

-Board of Directors policy #2-a-20 re Quality Improvement

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 October 2021 as amended.

2022-2023 Budget – The Board of Directors recommended to the Members of the Corporation the budget which has already been reviewed by the Fiscal Advisory Committee:
–Long-Term Care: $15,926,822 with a projected surplus of $413
–Complex Continuing Care: $10,493,786 with a projected surplus of $275; and
-(Combined) Capital Budget of $36,000 for the Centre.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for October 2021.

Policy to Revise
The Board of Directors approved the following policy as revised with a small added change to number 13.

-Board of Directors policy #2-a-10 re Comprehensive Planning, Finance and Personnel Relations Committee

Standing Item: CPFPRC Annual Workplan – The workplan was revised to add “Reviews information collected through the annual Employee Survey and any initiatives proposed by Administration in response to survey findings”. 

The Board of Directors approved the CPFPRC Annual Workplan as revised. 

AUXILIARY REPORT
The Auxiliary is happy to be back and functioning. Mrs. Vincelli thanked all who helped to renovate the gift shop, especially Mr. Ingram and Ms. Hollingsworth. The Auxiliary is selling tickets for the Auxiliary Christmas raffle. The tickets are selling well. It is with great sadness that Mrs. Vincelli announced the passing of Ms. Jane Anderson. She will be missed terribly. Mr. Tom Wallace will be the new treasurer. 

FISCAL ADVISORY COMMITTEE
Policy to Review
The Board of Directors approved the following policy as reviewed.

-Board of Directors policy #2-a-28 re Fiscal Advisory Committee 

Annual Workplan – The workplan was revised to add “Awareness of diversity, equity and inclusion (DEI)”.

The Board of Directors approved the Fiscal Advisory Committee Annual Workplan as revised. 

PUBLIC RELATIONS AND BRANDING COMMITTEE
Hotel Dieu Rehabilitation – Discussion – Conversation was had regarding the name of the program in Hotel Dieu Hospital. The Board of Directors agreed that “Rehabilitation” would be a good name for the program since it does note create any limitations.

The Board of Directors approved that the program in Hotel Dieu be named Rehabilitation.

Crisis Communication – A crisis communication plan will be worked on to assure there is something in place if ever an issue were to arise. SJCCC has a Pandemic Plan but it should have something that is more general in nature. 

NEW BUSINESS
SJCCC Explore the Grounds Video – The SJCCC Explore the Grounds video was played during the Board of Directors meeting. The next step will be to record a video during the winter. It was suggested to capture the cross lit up at night. 

The SJCCC Explore the Grounds video will be shared with Catholic Health International. 

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of December was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) Regional Ethics Rounds December 2021 –
“The Indigenous Perspective on the Continuum Care” – It was requested that Mrs. McNally
attend the next Board of Directors meeting to present a summary of the Regional Ethics Rounds
“The Indigenous Perspective on the Continuum of Care”. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 11 January 2022 at 1130 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 02 November 2021.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Appointment of New Board Members -APPROVED (written).
Membership Response re Resignation of Mr. Robertson -APPROVED (written).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: The Upper Canada and Cornwall Area (UCCA) Ontario Health Team (OHT) update (weekly review publication, UCCA OHT Organizational Structure), Vaccination, Remote Care Monitoring [RCM] (update for October 2021 admissions), Hospital Attestation of Compliance with Hospital Parking Directive, Ministry of Long-Term Care Inspection Report, Management Goals – Update Q2 and Census Data. Also discussed:

Miscellaneous-Policies
-Corporate Policy 3-a-71 re Lock Box Policy -DEFERRED.
-Corporate Policy 3-a-75 re Resident and Patient Records – Access to and Release of
-DEFERRED.
-Corporate Policy 3-a-21 re Research Proposals -DEFERRED.

The Board of Directors approved the following policies as reviewed.
-Corporate Policy #3-a-25 re Resuscitative Intervention for Care at End of Life; and
-Corporate Policy#3-a-70 re Privacy Policy.

ETHICS AND MISSION COMMITTEE
Diversity, Equity and Inclusion (DEI): Communications (DEI)
The Board of Directors approved that going forward, the word “sex” be replaced with “gender”. 

Ethics and Mission Committee Members
The Board of Directors approved that in the listing of members of the Ethics and Mission Committee, the wording “includes Public Relations and Branding” be removed and Mrs. McNally be temporarily added as the Representative to Spiritual Care and  Ms. Cynthia MacLachlan be removed.

Policies to Review
The Board of Directors approved the following policies as reviewed.
-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations; and
-Corporate Policy# 3-a-24 re Death with Dignity.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 30 September 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for September 2021.

AUXILIARY REPORT
The Auxiliary’s first meeting back at the Centre was held 21 October 2021. The orientation for the Auxiliary members was held back in the month of September. QR codes have been given to every member to facilitate the tracking of hours. 

The Auxiliary celebrated their 75th anniversary during the month of October. The Board of Directors congratulated Mrs. Vincelli and all the members of the Auxiliary for achieving this milestone. The Auxiliary will be hosting a Christmas basket raffle. The tickets will begin to be sold as soon as the tuck shop re-opens in a week or so.

GOVERNANCE COMMITTEE
Electronic Signatures and Electronic Retention of Documents
The Board of Directors approved the use of e-signatures through a secure software and further exploration of the BoardEffect software. 

Standing Item: Diversity, Equity and Inclusion (DEI)
Land Acknowledgement
The Board of Directors approved that a Land Acknowledgement be read at the beginning of every Board of Directors meeting and Board Committee meeting (before the opening prayer).

PUBLIC RELATIONS AND BRANDING COMMITTEE
Some items discussed during the Public Relations and Branding Committee meeting held 07 October 2021 were reported at the previous Board of Directors meeting. 

New Committee Members
The Board of Directors approved that Mrs. McNally become a new member of the Public Relations and Branding Committee and that Ms. Gillet be removed as a member of the Committee. 

NEW BUSINESS
Board Development / Governance Educational Opportunities – Circulated for information

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI)
Catholic Healthcare: Creating Awareness in Serving Our Indigenous and LGBTQS2
Communities – The Catholic Health Association of Ontario is hosting a session Creating Awareness in Serving Our Indigenous and LGTBQS2 Communities on 02 December 2021.  Board Members who are interested can register. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 07 December 2021 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 October 2021.
Mr. Desnoyers welcomed Ms. Keays Irving and Ms. McEvoy-Robertson to their first Board
meeting.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Appointment of New Board Members -APPROVED (verbal)
Membership Response re resignation of Mr. Robertson -APPROVED (verbal)

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Safe Re-opening of the Centre post COVID-19
(volunteers and Auxiliary Members have returned to the Centre, renovations to the Wood’s Gift
Shop, 90s’/100s’ Club), Dementia Care (Dementia Care course at St. Lawrence College
postponed due to lack of enrollment), the Upper Canada and Cornwall Area (UCCA) Ontario
Health Team [OHT] (approved as one of the 50 OHTs across Ontario), AdvantAge Ontario
Innovative Awards – SJCCC honourable mention, Remote Care Monitoring [RCM] (first referral from the Cornwall Paramedics for the RCM Falls Prevention program accepted) and Census Data. Also discussed:

Vaccination – The Board of Directors approved that all staff at St. Joseph’s Villa and Hotel Dieu
Hospital provide proof of full vaccination or proof of a valid medical exemption by 15 November
2021. Employees who fail to meet the requirement to be fully vaccinated will be suspended
without pay until the employee provides proof of being fully vaccinated. The Employer may also
take further action, including termination of employment, in specific circumstances including a
prolonged failure to comply with this requirement.

Miscellaneous-Policies – The Board of Directors approved the following policies as reviewed.
-Corporate Policy#3-a-66 re Privacy Breach Management;
-Corporate Policy #3-a-67 re Privacy Logging and Auditing;
-Corporate Policy #3-a-68 re Privacy and Security Training; and
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 August 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management
Fiduciary Statement for August 2021.

AUXILIARY REPORT
The gift shop is undergoing a complete transformation. The Auxiliary Members are looking
forward to serving visitors, residents, patients and staff. The Auxiliary will have their first meeting back in the Centre in October.

PUBLIC RELATIONS AND BRANDING COMMITTEE
The Board of Directors approved that Ms. Cindy-Ann Drouin be appointed to the Public
Relations and Branding Committee.

NEW BUSINESS
2021-Case Mix and Nursing and Personal Care Funding
Steadily, St. Joseph’s Continuing Care Centre’s Case Mix Index (CMI) is decreasing. One of the
major issues currently in Ontario is that Long-Term Care homes may not have the same data
collection approach and results are not comparable from home to home. AdvantAge Ontario
currently has a huge campaign surrounding this issue. The Board of Directors has agreed to put forward a letter to AdvantAge Ontario to express that
this is an issue that is important to SJCCC. Mrs. Lafrance-Allaire has been asked to draft a letter
to AdvantAge Ontario and bring it at the next Board of Directors meeting for approval. Once
approved, Mr. Desnoyers and Mrs. Lafrance-Allaire will sign it. As for now, all SJCCC can do is
continue to act ethically and capture the data well.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was
reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 02 November
2021 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 September 2021.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Management Goals and Objectives 2021-2022 Q1, Remote Care Monitoring, COVID-19 Vaccination Rates @ SJCCC as of 02 September 2021, Good News Items (donation) and Census Data (waiting list/in crisis list continue to grow).

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 July 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for July 2021.

AUXILIARY REPORT
Auxiliary Members are returning to the Centre. Orientation will be provided to all new and returning Auxiliary members. Renovations are underway in the Gift Shop. The Auxiliary members are looking forward to serving visitors, staff and residents.

PROFESSIONAL ADVISORY COMMITTEE
Workplan for May – Add “awareness of diversity, equity and inclusion (DEI)”. The Board of Directors approved the revised Professional Advisory Committee Annual Workplan.

NEW BUSINESS
Board of Directors Policies to Review – The Board of Directors approved Board of Directors policy #2-a-2 re Board of Directors as revised and Board of Directors policy #2-a-3 re Directors’ / Board Committee Members’ Code of Conduct as revised with one additional change.

Letter of Resignation – The Board of Directors accepted the letter of resignation of Mr. Robertson.

OTHER BUSINESS
Standing Item: Annual Workplan – The Board of Directors revised the workplan to read “the Ministry of Health, the Ministry of Long-Term Care” instead of “the Ministry of Health and Long-Term Care. The Board of Directors approved the revised Board of Directors Annual Workplan.

The next regular Board of Directors meeting is scheduled for Thursday, 07 October 2021 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 29 June 2021.

BUSINESS ARISING FROM THE MINUTES 
Membership Response re Change of Bylaws (all Committees should read
“from among its numbers”)                                                      APPROVED (WRITTEN).

Membership Response re Annual Meeting Recommendations  APPROVED (VERBAL).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Remote Care Monitoring (RCM), Long-Term Care (LTC) Home Performance Report (report covers the period of 01 July 2019 – 30 June 2020), COVID-19 Vaccination Rates at St. Joseph’s Continuing Care Centre (SJCCC) – 21 June 2021, Good News Items (donation from the family of the late Victor Kaneb) and Census Data. Also discussed:

BPSA Attestation Forms A and C – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Ministry. The Board of Directors approved “Appendix C – Attestation (re Consultants) for 01 April 2020 to 31 March 2021” and “Schedule A to Attestation” as presented.

Hospital Service Accountability Agreement (HSAA) Article 8 – Form of Compliance Declaration – Article 8 re Form of Compliance Declaration is an annual requirement under the HSAA, an agreement with the Ministry. The Board of Directors approved the HSAA Article 8 – Form of Compliance Declaration as presented.

EXECUTIVE COMMITTEE
Standing Item: Annual Workplan – Add Awareness of Diversity, Equity and Inclusion (DEI). The Board of Directors approved the revised Executive Committee Annual Workplan.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Dashboard and Graphs – The COVID-19 pandemic has had a high impact on staffing and employees.

Policy to Review – The Board of Directors approved the following policy as reviewed.

-Board of Directors policy #2-a-20 re Quality Improvement / Safety
Committee

Annual Workplan – Add Awareness of Diversity, Equity and Inclusion (DEI). The Board of Directors approved the revised Quality Improvement / Safety Committee Annual Workplan.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 April 2021 & 31 May 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2021.

Standing Item: CPFPRC Annual Workplan – Add Awareness of Diversity, Equity and Inclusion (DEI).

Standing Item: Audit Committee Annual Workplan – Add Awareness of Diversity, Equity and Inclusion (DEI).

The Board of Directors approved the revised CPFPRC Annual Workplan and the revised Audit Committee Annual Workplan.

GOVERNANCE COMMITTEE
Board Vacancies – It was suggested to look into the cost of advertising on the radio. It could be an option when the time comes to advertise for future vacant Board positions.

A Board of Directors ad has been submitted to the Standard Freeholder and the Seaways News to recruit members for the two current Board vacancies.

Standing Item: Annual Workplan – Remove Diversity and Inclusion since it is repeated.
The Board of Directors approved the revised Governance Annual Workplan.

PUBLIC RELATIONS AND BRANDING COMMITTEE
Annual Workplan – Add Awareness of Diversity, Equity and Inclusion (DEI). The Board of Directors approved the revised Public relations and Branding Committee Annual Workplan.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 07 September 2021 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors and the Annual Meeting of the Board was held on 11 May 2021.

BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Change of Bylaws (All committees should read from among its numbers). WRITTEN APPROVAL PENDING.

CORRESPONDENCE
Membership Response re Change of Bylaws (Archdiocese of Ottawa-Cornwall) APPROVED.

Membership Response re Change of Bylaws (Remove Coordinator of Administration Services from Branding Committee) APPROVED.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Risk Management Review 2020-2021, Management Goals and Objectives 2021-22 (approved), Good News Item (thank you card from employee/family member) and census. Also discussed:

Corporate Policy Review – The Board of Directors approved the following policy as reviewed:

-Corporate Policy #3-a-30 re Health and Safety Policy

ETHICS AND MISSION COMMITTEE
Standing Item: Annual Workplan – As per the Board’s approval, “Awareness of Diversity, Equity and Inclusion (DEI)” will be added to the Ethics and Mission Committee Annual Workplan.

PUBLIC RELATIONS AND BRANDING COMMITTEE
Presentation – Audiences – The meeting mostly focused on identifying SJCCC’s audiences and how to reach them.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2021.

Statement of Administrative Responsibility – Noted. This document will be sent to the Members
of the Corporation for information.

Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2021 were presented and will be recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

PROFESSIONAL ADVISORY COMMITTEE
Recruitment – A physician may be interested in joining our Medical Staff.

GOVERNANCE COMMITTEE
Board of Directors Skills Matrix – It was approved by the Board of Directors that “Awareness of Diversity, Equity and Inclusion” be added as a category under skills and experience to the Board of Directors Skills Matrix.

Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding reappointments of Directors including Officers (Mr. Paul Desnoyers, Chairperson and Mr. Mathieu Despatie, Vice-chairperson), and Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval. Annual reports from the Chairperson, Executive Director, Medical Directors Dr. Patel and Dr. Foley, Comprehensive Planning, Finance and Personnel Relations Committee, Ethics and Mission Committee, Quality Improvement/Safety Committee and Public Relations and Branding Committee were also presented, approved and forwarded to the Members of the Corporation.

Vacancy
Note: Dr. Mary Jane Randlett has chosen to not let her name stand for another term is leaving the Board this year, resulting in a vacancy.

Standing Item: Annual Workplan – As per the Board’s approval, “Awareness of DEI” will be added to the Governance Committee Annual Workplan.

OTHER BUSINESS
Standing Item: Annual Workplan – The Board of Directors approved that “Awareness of DEI” be added to the Board of Directors Annual Workplan.

Standing Item: Diversity, Equity & Inclusion (DEI) – All Board Members were invited to a four-conversation series to raise awareness and understanding of systemic racism and how to address its devastating health impacts. A few Board Members attended the first conversation of the series, “We Are Called – Confronting Racism to Achieve Health Equity Conversation Series”.

The next regular Board of Directors meeting is scheduled for
Tuesday, 29 June 2021 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 06 April 2021.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Change of Bylaws (all Committees should read “from among its numbers”) WRITTEN APPROVAL PENDING.

Membership Response re Change of Bylaws (Archdiocese of Ottawa-Cornwall. PENDING.

Membership Response re Change of Bylaws (Remove Coordinator of Administration Services from Branding Committee) PENDING.

CORPORATE LIAISON’S REPORT
Held at the residence of the Religious Hospitallers of St. Joseph in Montreal on March 25, 2021. The medal was presented to Sister Nicole Gaudet, rhsj. Sister Gaudet was the last Religious Hospitaller of St. Joseph to have worked as a staff member at the Hôtel-Dieu Hospital in Montreal.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Annual Report to the Sponsor 2019 (completed and submitted to CHI), Service Accountability Agreements (SAAs) – Extension (approved), Ontario Health Team (OHT) Application, Commission on Accreditation of Rehabilitation Facilities [CARF] (CARF Accreditation was completed 26 March 2021), Vaccination Identification, Good News Items (thank you note from a family member and Cathy Pidgeon, an employee who retired after 30 years of service) and Census Data. Also discussed:

COVID-19 – Mrs. Lafrance-Allaire presented a poster regarding the COVID-19 Response at St. Joseph’s Continuing Care Centre (SJCCC). The poster was created by the Community Engagement Officer at St. Joseph’s Continuing Care Centre. The COVID-19 Response @ SJCCC poster will be shared with residents, patients and their families, employees and the public through social media, emails, mailouts as well as posting them throughout the Centre.

The Board of Directors had a lengthy conversation surrounding the COVID-19 vaccine and strategies on how to encourage more staff to get the vaccine. A vaccination campaign at SJCCC will be launched to help encourage employees to get vaccinated.

Corporate Policy Review – The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by St. Joseph’s Continuing Care Centre;
-Corporate Policy #3-a-15 re Contracts – Affiliation Agreements; and
-Corporate Policy #3-a-18 re Contracts – Services and Projects.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE
Financial Statements – Ms. Lalonde reviewed the statements.  The Board of Directors approved the Financial Statements for the period ended 28 February 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2021.

PROFESSIONAL ADVISORY COMMITTEE
2021 Medical Staff Reapplications – Dr. M. Yitemben Tchouatieu was reappointed by the Board to the medical staff for 2021 for the privileges previously held, as recommended by the Professional Advisory Committee.

NEW BUSINESS
Board of Directors Policy to Review
The Board of Directors approved Board of Directors policy #2-a-8 re Executive Committee.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of April was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) – A DEI workshop has been scheduled with Miller Thomson for 08 April 2021 from 11:00 to 13:00 hours. The Board of Directors, the Senior Team as well as Dr. Robert Stewart and Mr. David Levangie have been invited to participate.

CARF – The Board felt it was necessary to formally commend the Leadership Team as well as all SJCCC staff on their excellent performance during the CARF accreditation process. The results speak for themselves and demonstrate the level of care and dedication of everyone that works at SJCCC.

The next regular Board of Directors meeting is scheduled for
Tuesday, 11 May 2021 at noon via video conference due to the Novel Coronavirus 2019.
The Annual Meeting will be held on that day.